Purchasing Administrator / Accounts Payable Officer | Higher Education | Sydney | $80,000–$90,000 + Super (HEW 4)

The Prospect

A leading university in Sydney is seeking a Purchasing Administrator / Accounts Payable Officer to join their finance team. This is an excellent opportunity for someone with procure-to-pay (P2P) experience who enjoys working in a collaborative environment and is looking to develop their career within the higher education sector.

This role combines purchasing administration with accounts payable responsibilities, supporting the smooth operation of the procurement function while ensuring suppliers and purchase orders are managed efficiently.

The Role

Working as part of a supportive finance team, you'll be responsible for maintaining supplier records, supporting the purchase order process, and ensuring invoices are processed accurately. You'll also play a key role in supporting ongoing system enhancements, so we're looking for someone who is tech-savvy and comfortable working with finance systems.

Key Responsibilities

- Manage supplier onboarding and vendor maintenance
- Process purchase orders and provide PO support to internal stakeholders
- Perform three-way matching, invoice processing, and reconciliations
- Maintain purchasing system data and support procurement administration




- Liaise with suppliers and internal departments to resolve queries
- Ensure procurement processes comply with university policies
- Assist with system improvements and implementation activities

About the Candidate

- Previous experience within a Procure-to-Pay (P2P), Purchasing Administration, or Accounts Payable role
- Strong understanding of purchase orders, supplier onboarding, invoice processing, reconciliations, and vendor maintenance
- Tech-savvy with exposure to finance systems or system implementations
- Oracle experience will be highly regarded
- Strong attention to detail and excellent organisational skills
- A personable team player with a proactive and customer-focused approach
- Experience within higher education or another large, complex organisation is advantageous but not essential

What's on Offer

- Salary of $80,000–$90,000 + Super (HEW 4)
- Opportunity to join a leading university in Sydney
- Supportive and collaborative team environment
- Exposure to systems and process improvement initiatives
- Excellent career development opportunities within higher education

If you're an experienced Purchasing Administrator or Accounts Payable professional looking to join a purpose-driven organisation where you can make an impact, we'd love to hear from you.

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📌 Purchasing Administrator (New South Wales)
🏢 Charterhouse
📍 New South Wales