Are you a strategic thinker who isn't afraid to roll up your sleeves?

Mary MacKillop Place is looking for an Executive Assistant. A true dynamic individual to serve as the strategic partner and "right hand" to our General Manager. This isn't just an administrative role; it is the operational heartbeat of Mary MacKillop Place.

About Us

Mary MacKillop Place is a unique site of spiritual and historical significance in the heart of North Sydney. As the final resting place of Australia's first canonized Saint, Mary MacKillop, our site is a vibrant hub encompassing a Museum, a heritage-listed Chapel, a Café, and comprehensive Conference and Accommodation facilities.

Guided by the Sisters of Saint Joseph, our mission is to provide a place of pilgrimage, learning, and hospitality open to all. We pride ourselves on a culture of Good People, a team dedicated to kindness, professional excellence, and upholding a spirit of welcome to every visitor, from high-profile international guests to local community groups.

The Role

We are seeking a seasoned Executive Assistant that thrives on high-level executive assistance with comprehensive site-wide office operations management. Serving as the trusted partner, "eyes and ears," and gatekeeper to the General Manager (GM), the successful candidate will manage the daily administrative pulse of the site, coordinate critical Board governance, and orchestrate key events. This role requires a resilient, forward-thinking professional capable of managing diverse stakeholders and sensitive information with absolute discretion.

Key Responsibilities:

Manage the site-wide administrative operations of Mary MacKillop Place, such as postage, stationary, file management, rostering, staff amenities, etc.

Provide high-level administrative support to the General Manager (mainly diary management and some correspondence writing and research)

Manage Executive/Committee Board meetings from coordination, preparation and distribution of materials, managing attendance, documentation of minutes and follow through of action items.





Organise and manage events hosted by the GM (such as staff events, stakeholder events, etc.)

Perform account management for GM

Maintain records, documentation, and filing systems to a high standard

Support internal communication and coordination across the site

Act as the GM's eyes, ears, and gatekeeper

Act as the first point of contact for general enquiries, providing a professional and welcoming experience

About You

At least 2-3 years of experience handling executive support, office operations, or related senior administrative tasks

Excellent organisational skills with the ability to manage multiple priorities

Extensive experience supporting Boards and Committees in ensuring smooth management of meetings

Solid project-management skills and ability to govern project progress across multiple stakeholders

You're looking for the right position within the right company where your efforts and contributions are noticed and highly valued.

Proven experience in organising and managing events

Exceptional interpersonal skills and ability to engage with a diverse range of stakeholders

Unwavering resilience and forward-thinking mindset when faced with adversities

High level of attention to detail, discretion, and confidentiality when handling sensitive information

Great initiative and a knack for process refinement / implementation

Understanding of church hierarchies is a plus

Proficiency in Microsoft Office and administrative systems

Why Join Us?

Work in an environment that genuinely values your well-being and respects diverse religious beliefs and practices.

While occasional weekend work is needed for events, we offer the flexibility to ensure your work-life balance is protected.

You will be representing our mission to high-profile clients and global visitors.

Join a team that upholds the spirit of the Sisters of St Joseph, where harmony and welcome are part of the job description.

Mary MacKillop Place is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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📌 Executive Assistant (Surry Hills)
🏢 Mary MacKillop Place
📍 Surry Hills