Employee Experience Coordinator

Company: EHPLabs

Employment Type: Full-Time

We’re looking for an Employee Experience Superstar! EHPlabs is a global sports nutrition and FMCG brand on a mission to help people become the best version of themselves, and we hold ourselves to the same standard internally. We're looking for an Employee Experience Coordinator who genuinely loves people, thrives on creating moments that matter, and wants to be the engine behind a culture that people are proud to be part of.

This is a hands‑on, high‑impact role sitting within our People & Culture (P&C;) team. You’ll assist with the onboarding experience, drive our culture and engagement calendar, support talent acquisition, and keep the day‑to‑day heartbeat of our Sydney office running smoothly.

About the Role:

Reporting to the Chief of Staff, you’ll sit at the intersection of people, culture, and operations. No two days look the same. One morning you’re finessing a new‑starter welcome pack, the next you’re running point on a team event or supporting a hiring campaign. You’ll work closely with P&C;, the Senior Leadership Team (SLT), and every team across the business.

Responsibilities:

Office Operations & Administration

- Manage day‑to‑day office operations — supplies, facilities, contractor liaison, and maintaining a great working environment
- Greet visitors and provide top‑tier hospitality; coordinate meeting room set‑up, catering, and AV as needed
- Handle mail, invoice processing, business insurances, and monthly reporting
- Provide administrative support to wider team, including Senior Leadership Team

Culture, Events & Engagement





- Build and execute the global engagement calendar — from team lunches and celebrations to remote and company‑wide events
- Lead the coordination of office events, team‑building activities, and support photoshoots, and brand activations with our marketing and sales teams.
- Support engagement survey action planning and track progress on culture initiatives alongside the P&C; team
- Coordinate employee recognition, wellness, and appreciation programs, including employee gifting for birthdays, anniversaries, and milestones.
- Partner with the People & Culture team to deliver programs that strengthen employee connection, culture, and overall employee experience across global teams.
- Be a visible, energetic champion of the EHPlabs culture and values every day

Onboarding & Recent Starter Experience

- Support the delivery of a best‑in‑class onboarding experience that sets new starters up for success from day one
- Coordinate all pre‑arrival logistics globally — system access, equipment, desk set‑up, welcome kits, and Day 1 schedules
- Ensure a warm, structured, and on‑brand welcome across all teams
- Gather new‑starter feedback and continuously iterate the program to improve the experience

About you:

- 2–3 years' experience in an office coordination or event management, People & Culture/HR coordination, Executive Assistant roles
- A natural people person - warm, approachable,



and genuinely excited by creating great experiences
- Strong project and event coordination skills; you can juggle multiple priorities without dropping the ball
- Excellent written and verbal communication — clear, professional, and on‑brand
- Sharp attention to detail and a proactive approach to problem‑solving
- Comfortable working in a fast‑paced, high‑growth environment where things move quickly
- Experience with Applicant Tracking Systems (ATS), Human Resource Information Systems (HRIS), Project Management Systems (eg.ASANA) or similar tools is a bonus - but not essential

About EHPlabs:

At EHPlabs we are about leading health and fitness through our ethos of ‘we rise by lifting others’. Our prefix 'EHP' stands for 'Empowered Human Potential' as we believe in empowering our community with the tools and vital information to make better‑informed decisions leading to healthier, happier lifestyles.

Since our launch in 2012 we are proud to have positively impacted millions of people's lives through our industry‑leading fitness supplements as well as our high‑impact marketing through digital channels.

We are a team of passionate people who strive for continuous and never‑ending improvement. To learn more about us please visit our website: http://ehplabs.com

Benefits of working for EHPlabs:

- Gym membership
- Generous paid parental leave to support growing families
- Fun, supportive, high‑performance culture
- Discounted supplements, energy drinks and protein bars
- Office dogs

Note: To be considered for this role, you must have the right to live and work in Australia.

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📌 Employee Experience Coordinator (New South Wales)
🏢 EHPlabs
📍 New South Wales