HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.

In Australia, we have 4 offices in Brisbane, Melbourne, Sydney and Perth and around 220 team members.

The Role

We are seeking a full time Junior Legal Assistant to join our team in Sydney on a 12 month fixed term contract to provide assistance and administrative support to the secretaries and fee earners with tasks that include file opening and archiving, Compliance & CCLs, hard copy filing, copying & scanning, billing overflow, organising mail, running errands, banking and reception relief. This role assists in the achievement of the HFW objectives by assisting legal staff and secretaries through practice management activities such as billing, filing and diarising.

Your key tasks and responsibilities will include:

Practice Management

- Organising travel arrangements
- Opening current matters and following Risk & Compliance procedures
- Drafting Client Care Letters
- Drafting and preparing bills
- Organising and confirming client meetings and events
- Keeping records up to date, including client database (InterAction)
- Monitoring files and managing close/archive process




- Completing expense reconciliation via Chrome River

Preparation of Documents

- Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Performing legal research

Communication

- Handing calls for the team
- Liaising with clients, maintaining and develop relationships

Reception & Office Administration

- Providing Reception cover and support in busy periods alongside the Receptionist. This may include:
- Ensuring front of house and meeting rooms are maintained to a high professional standard
- Welcoming clients and visitors, and assisting with visitor passes as required
- Managing incoming calls in a professional manner and taking accurate messages as required
- Assisting with meeting room bookings, set-up and pack-down
- Assisting with functions and events such as producing attendee lists and name tags, greeting of guests, and other ad hoc requests
- Ordering stationery, office supplies and amenities
- Conducting any other ad hoc duties as required

Qualification, Key Skills & Experience Required

- Experience in an administrative role within a professional services environment
- Strong professional communication (both written and verbal)
- Ability to liaise with people at any level
- Ability to maintain and build client relationships
- Exceptional attention to detail
- Highly organised
- Willingness to learn and share own knowledge

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📌 Legal Assistant (New South Wales)
🏢 HFW Australia
📍 New South Wales