Sydney Hoist and Scaffolding – Blacktown NSW

Sydney Hoist and Scaffolding Pty Ltd, a leading provider of scaffolding & hoist hire solutions, is seeking a talented Construction Contract Administrator to join their team in Blacktown, NSW. This full-time position will play a vital role in managing both the contractual and financial aspects of the company’s scaffolding hire and hoist hire projects across a range of construction sites.

What you'll be doing

Assisting with the preparation, review, and management of scaffolding & hoist hire contracts and related documentation

Reading, interpreting, and understanding hire agreements and construction contracts to ensure compliance with terms and conditions

Analysing Scope of Works to identify inclusions, exclusions, and hire requirements

Assisting in the general administration of hire contracts, including documentation and record-keeping

Managing contract and hire variations, ensuring all changes (e.g. extensions, reductions, modifications) are properly documented, approved, and invoiced

Tracking and monitoring contract milestones, hire periods, and compliance requirements

Communicating with clients, site teams, subcontractors, and internal stakeholders to ensure smooth delivery and collection of scaffolding or hoist equipment

Liaising with the Operations team regarding mobilisation, demobilisation, and variation works

Identifying and escalating potential contractual or operational risks

Entering and maintaining payment records in accounting systems (e.g. Attaché)

Tracking and reconciling payments against hire schedules, payment schedules, or Payapps

Monitoring hire periods to ensure accurate billing (including extensions and off-hire timing)

Following up on outstanding payments and monitoring payment due dates

Preparing and issuing customer invoices, ensuring all hire charges and variations are accurately captured

Setting up and processing end-of-month (EOM) progress claims and hire charges





Reviewing and verifying progress claim sheets and hire summaries for accuracy

Managing retention amounts in accordance with contract terms

Tracking project and hire-related costs and assisting with job cost analysis

Reporting on variations, hire revenue, project costs, and financial status to management

Communicating with the Legal team regarding customers requiring letters of demand or statements of claim, providing supporting documentation

Maintaining accurate and up-to-date records of contracts, hire schedules, claims, and financial transactions

Supporting continuous improvement of contract, hire, and financial processes

What we're looking for

Relevant tertiary qualification in law, business, construction management, or a related field

Previous experience in a similar role within scaffolding hire, construction, or a related industry

Strong understanding of hire agreements, construction contracts, variations, and progress claims

Experience with accounting systems (e.g. Attaché or similar)

High attention to detail and strong organisational skills

Ability to manage multiple tasks

Excellent communication and interpersonal skills, with the ability to liaise effectively across site and office teams

Proactive, problem-solving mindset with the ability to work independently and collaboratively

Familiarity with scaffolding or hoist hire operations, including mobilisation and demobilisation processes

Experience with variation management and job costing in construction or hire-based projects

Experience working with legal processes relating to debt recovery in construction or hire industries

About us

Sydney Hoist and Scaffolding Pty Ltd is a leading provider of scaffolding & hoist hire solutions in Recent South Wales. With over 35 years of industry experience, we specialise in delivering safe, reliable, and efficient scaffolding services to construction projects of all sizes. Our team works closely with clients to ensure projects are completed safely, on time, and to the highest standard.

#J-18808-Ljbffr

📌 Contract Administrator (Blacktown)
🏢 Sydney Hoist and Scaffolding
📍 Blacktown