Executive Assistant to the Assistant Directors

Under limited direction, the Executive Assistant provides executive assistance, calendar management, administrative and office support to the Memorial’s three Assistant Directors (SES Band 1) and coordination for the Executive team. The work involves: calendar management, travel management, the preparation of routine correspondence, arranging hospitality for official guests, developing and maintaining internal office systems and procedures, and undertaking easy research and analysis tasks.

This position will initially be filled up until January 2027, with the possibility of extension and/or permanency.

The key duties of the position include:

- Provide administrative and office support services to the Assistant Directors including calendar management, meet and greet official guests, preparing routine correspondence, undertaking various administrative projects, setting up videoconference and other logistical meeting arrangements and proactively identify and resolve conflicts and issues under limited direction.
- Work collaboratively as part of the wider Executive Support team.
- Monitor and ensure customer service standards are being met by the team and provide support as required to meet targets.
- Provide administration support to the Office, including secretariat duties where required, utilising SharePoint and other systems for data entry of corporate information and statistics including Microsoft Office, organising office supplies as required and ensuring a high presentation standard of the Executive area including the Council room, lounge, kitchen and reception.
- Manage reception staff including training, development and performance management.
- Utilise the Memorial’s financial management systems to process purchase requisitions,



orders and reconciliation of corporate credit cards on behalf of expenditure delegates.
- Organise domestic travel for Assistant Directors and members of the Australian War Memorial Council. Arrange hospitality for official guests and for Council meetings.
- Provide high level support to the Director’s Office as required.

Eligibility

- Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
- All applicants external to AWM that are offered employment will be required to successfully undergo a National Police Check, even if they currently hold a security clearance. The check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements.

Mandatory Requirements

- Ability to Obtain and Maintain a Baseline Security Clearance
- Current Australian Driver’s Licence

Notes

A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.

Successful applicants engaged into the APS will be subject to a probation period.

The Memorial is committed to workplace diversity and maintains an environment that values the contribution of people from different backgrounds and experiences. The Memorial welcomes applications from Aboriginal and Torres Strait Islander people, veterans, mature age people, people from diverse backgrounds, and people with a disability.

Getting to know the Australian War Memorial

The Australian War Memorial combines a shrine, a world-class museum, and an extensive archive. The Memorial's purpose is to commemorate the sacrifice of those Australians who have died in war or on operational service and those who have served our nation in times of conflict. Its mission is leading remembrance and understanding of Australia’s wartime experience.

#J-18808-Ljbffr

📌 Executive Assistant to the Assistant Directors (Canberra)
🏢 Australian War Memorial
📍 Canberra