CONTRACTS ADMINISTRATOR

Our client located in Blacktown is looking for a contracts administrator to commence immediately on a casual‑ongoing basis, with a track for full‑time employment for the right person. This position will focus on managing the contractual and financial aspects of the company’s scaffolding and hoist hire projects across the Sydney Metro area.

WHY WORK WITH US?

- Consistent full‑time hours
- Long‑term opportunity (not just short‑term labour hire)
- Supportive team culture and on‑the‑job training
- Immediate start with clear track to permanency for the right candidates

What You'll Do:

Contract Administration:

- Assisting with the preparation, review, and management of scaffolding & hoist hire contracts and related documentation
- Ensuring compliance with terms and conditions of hire agreements and construction contracts.
- Identify inclusions, exclusions, and hire requirements per scope of works.
- Managing contract/hire variations incl. proper documentation, approvals, and invoices (e.g. extensions, reductions, modifications)
- Tracking and monitoring contract milestones, hire periods, and compliance requirements
- Communication with clients, site teams, subcontractors, and internal stakeholders.
- Liaising with the Operations team regarding mobilisation, demobilisation, and variation works
- Identifying and escalating potential contractual or operational risks

Financial Administration

- Entering and maintaining payment records in accounting systems.
- Tracking and reconciling payments against hire schedules and payment schedules,



to ensure accurate billing.
- Managing & following up outstanding payments & payment due dates
- Preparing and issuing customer invoices, ensuring all hire charges and variations are accurately captured
- Setting up and processing end‑of‑month progress claims and hire charges
- Reviewing and verifying progress claim sheets and hire summaries for accuracy
- Tracking and reporting on job cost analysis and wider financial status.
- Communicating with the Legal team regarding customers requiring letters of demand or statements of claim
- Maintaining accurate records of contracts, hire schedules, claims, and financial transactions

What We're Looking For

- Minimum 5 years' experience contracts admin role in construction industry.
- Relevant tertiary qualification e.g law, business or constuction management.
- Experience with accounting systems (E.g. Attaché or similar)
- Ability to effectively use Microsoft Suite (Word, Excel, Outlook)
- High attention to detail
- Ability to communicate and work effectively alongside the operations and management team

Additional Desirable (Not Required) Experience:

- Prior experience within the Scaffolding/Hoist hire industry.
- Experience with variation management and job costing.
- Experience with legal processes relating to debt recovery.

All applications are treated with the strictest confidence.

NX Blue is an equal chance employer and support diversity in the workplace. Aboriginal and Torres Strait Islander and people from a diverse background are encouraged to apply.

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📌 Contracts Administrator (Blacktown)
🏢 NX Blue
📍 Blacktown