An opportunity exists for an experienced Executive Personal Assistant to provide comprehensive business and personal support to a senior executive. This is a high-trust position suited to someone who thrives in a fast-paced environment, anticipates needs before they arise and enjoys bringing order to complex schedules and competing priorities.

You’ll play a central role in managing the executive’s time, travel, communications and day-to-day operations, ensuring they are well prepared and able to focus on strategic priorities.

About the Role

An opportunity exists for an experienced Executive Personal Assistant to provide comprehensive business and personal support to a senior executive. This is a high-trust position suited to someone who thrives in a fast-paced environment, anticipates needs before they arise and enjoys bringing order to complex schedules and competing priorities.

You’ll play a central role in managing the executive’s time, travel, communications and day-to-day operations, ensuring they are well prepared and able to focus on strategic priorities.

Key Responsibilities

- Proactively manage a complex and ever-changing diary across business and personal commitments.
- Coordinate domestic and international travel, including flights, accommodation, transport, itineraries and visas.
- Prepare meeting agendas, papers and briefing materials, and track actions and follow-ups.
- Manage correspondence, emails,



appointments and executive administration with discretion.
- Coordinate expenses, invoices and record keeping.
- Act as the key point of contact for the executive, managing requests with professionalism and sound judgement.
- Liaise with internal stakeholders, advisers and external contacts to coordinate priorities and schedules.
- Identify opportunities to improve systems, processes and executive office efficiency.
- Provide responsive support across changing priorities, extended hours and international time zones when required.
- Handle confidential business and personal information with absolute discretion.

About You

You will bring:

- Significant experience supporting a Chair, CEO, Founder or other senior executive.
- Proven ability to manage complex diaries and extensive domestic and international travel.
- Experience providing both executive and personal assistance in a high-trust environment.
- Solid organisational skills with exceptional attention to detail.
- Excellent judgement, initiative and problem-solving capability.
- Advanced Microsoft Outlook, Word and PowerPoint skills.
- A calm, adaptable approach and the ability to manage competing priorities.
- Outstanding communication skills and a professional, service-oriented style.

Experience in investment, financial services, resources, listed companies, private offices, family offices or similarly fast-paced environments will be highly regarded.

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📌 Executive Personal Assistant (New South Wales)
🏢 Tethra
📍 New South Wales