Ironmonger Shipping Agencies Pty Ltd is an independently owned & operated ship agency servicing the Port of Gladstone QLD & its surrounds since 1988. We offer logistical management, specialised to suit each of our Shippers’ & agency representation in bulk commodities supply chain solutions.
Shipping Documentation Officer
We are seeking a Shipping Documentation Officer to join our small, tight knit team on a full-time basis. This dynamic & varied role will have you exposed to many parts of the maritime industry & the process required.
This role is responsible for:
- Nominating Cargoes to relevant Authorities;
- Liaise with Vessels’ Agents – Shipment Stem details; Notice of Readiness to load;
- Liaise with Shippers’ – Vessel Loading Plans, Document Instructions;
- Submitting vessel information via the Australian Border Force’ Integrated Cargo System (ICS) to obtain an Export Declaration Number (EDN) for each shipment and then finalise same data between Shippers and Australian Bureau of Statistics;
- Facilitating on time & accurate documentation that meets our Shippers’ requirements
- Initiating cargo document creation & submission for draft approval from Shippers’. Documents include Transportable Moisture Limit, Shippers’ Cargo Declaration, e-BOLs/Bills of Lading/Sea Waybills, Cargo Manifest, Statement of Facts, Sailing Advice.
- Interpreting Shippers’ contract terms & applying to Despatch or Demurrage calculations
- Finalising cargo documents in readiness for Agent/Master/Shipper signatures.
You will be required to attend local Agent offices to complete document signups
- Maintaining reliable & consistent communication with Management, Office Team & external service providers
- General reception & clerical duties including, but not limited to, answering telephone calls, booking courier consignments & filing documents
About you:
The ideal candidate for this role will be detail oriented, highly organised, proactive & looking for a challenge.
Essential requirements:
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Competent typing skills with a high level of accuracy
- Have meticulous attention to detail in documentation presentation & accuracy in all transactional processing & documentation
- Great written and verbal communication skills
- Can work in a quick-paced environment, independently & under pressure
Other requirements (desirable but not essential):
- Previous ship agency or logistics experience
- Hold current Maritime Security Identification Card (MSIC) OR be eligible to apply
- Hold current Gladstone Ports Corporation Ltd Port User card OR be eligible to apply
- Police check may be required
What We Offer:
- Full-time position, Monday to Friday with long term job security
- Competitive salary plus superannuation
- Full on the job training & ongoing support
- Supportive, friendly & inclusive team culture
- Non-smoking environment
Applications close Friday 7th August 2026 & only shortlisted candidates will be contacted.