Brisbane CBD | Creative agency environment | Opportunity to learn and grow

Great agencies rely on great organisation.

The creative work may take centre stage, but behind every successful project is someone making sure the details are covered, priorities are clear and the right people have what they need to keep moving.

ProdigyPlus is a boutique creative agency based in Brisbane City. We work with clients across a range of industries to deliver strategic creative, brand and corporate communications that make an impact.

We are looking for an organised, proactive and adaptable Executive & Project Assistant to support our executive team, assist with project requirements and help keep the day-to-day business running smoothly.

The opportunity

This is a varied role for someone who enjoys being involved across different areas of a business.

You will support our executives while also assisting with the administrative requirements behind client projects, internal priorities, meetings and office operations.

No two days will be exactly the same. One day you may be coordinating meetings and following up project actions. The next, you could be preparing a presentation, updating project information, assisting with a client requirement or helping the wider team solve an operational challenge.

We do not expect you to arrive knowing every system we use. We will provide training, but you must be open-minded, willing to learn and confident working with new technology and software.

The right person will see this as an opportunity to build their skills, take greater ownership and become an important part of how ProdigyPlus operates.

What you will do

Your responsibilities will include:

- Providing administrative support to the executive team
- Coordinating executive priorities, appointments, meetings and schedules
- Assisting with the administrative requirements of client projects
- Setting up and maintaining accurate project information within our business management software
- Monitoring actions,



deadlines and outstanding requirements
- Preparing presentations, reports, spreadsheets and business documentation
- Coordinating meeting logistics, travel and accommodation when required
- Conducting research and collating information for executives and project teams
- Following up internal and external actions to help keep projects moving
- Maintaining databases, electronic files and document management systems
- Managing general correspondence and directing enquiries appropriately
- Assisting with client, supplier and team communications
- Supporting office supplies, catering and general office coordination
- Helping the wider team with administrative and project support as required
- Using technology and AI-assisted tools to streamline routine tasks and work more efficiently

What we are looking for

We are looking for someone who is organised, switched on and comfortable taking responsibility for their work.

You will bring:

- Previous experience in an Executive Assistant, Personal Assistant, project administration, office coordination or senior administration role
- Strong skills across Microsoft Outlook, Word, Excel, PowerPoint and Teams
- Confidence working with spreadsheets, presentations and business documentation
- A willingness to undertake training and learn our project and business management software
- The ability to manage multiple priorities while maintaining attention to detail
- Strong written and verbal communication skills
- A professional and confident approach when dealing with clients, executives and suppliers
- The ability to handle confidential information with discretion




- A proactive mindset and the confidence to follow up outstanding actions
- A positive attitude and willingness to help wherever needed
- An interest in using technology to reduce repetitive administration and improve how work gets done
- Experience within a creative agency, professional services or project-based environment would be highly regarded

What will make you successful

You do not need to know everything on day one.

What matters is that you are curious, dependable and willing to learn. You ask questions, take notes, follow things through and look for ways to make life easier for the people around you.

You will enjoy being part of a fast-moving environment and understand that priorities can shift. You will be comfortable working independently while knowing when to ask for direction or raise an issue.

Most importantly, you will bring energy, care and a genuine desire to grow with the role.

Why join ProdigyPlus?

A role with variety
You will work across executive support, client projects, administration and office coordination, giving you broad exposure to the business.

Learn new systems and skills
We will train you in our project management software, internal processes and the technology we use to work more effectively.

Work closely with decision-makers
You will support our executive team and gain direct exposure to business priorities, client projects and how a creative agency operates.

Make a genuine contribution
Your organisation, follow-through and initiative will directly influence how smoothly the business and its projects run.

Join a creative and cooperative team
You will work with a team that values good people, fresh thinking, high standards and a willingness to work together.

Grow with the opportunity
As your knowledge and confidence develop, there will be an opportunity to take greater ownership and broaden your contribution.

Ready to join us?

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📌 Executive & Project Assistant (Brisbane)
🏢 ProdigyPlus
📍 Brisbane