Dolphin Solutions is seeking a Project Administrator to join our dynamic team in Beresfield, NSW. This is a full-time position that plays a crucial role in supporting the smooth execution of construction projects. As Project Administrator, you will be the backbone of our project operations, ensuring all administrative and coordination tasks are completed efficiently to support our project teams and stakeholders. This role is essential to maintaining project timelines, documentation standards, and communication across all project phases.

What you'll be doing

- Coordinating project schedules, timelines and milestones to ensure all parties are aware of key dates and deadlines
- Maintaining comprehensive project documentation, including contracts, correspondence, meeting minutes and site records
- Preparing project reports, budgets and financial forecasts under the guidance of senior project management staff
- Liaising between project teams, clients, contractors and suppliers to facilitate effective communication
- Processing purchase orders, invoices and other financial documentation in accordance with company procedures
- Organising and attending project meetings, preparing agendas and distributing action items to relevant parties
- Managing project files and ensuring all records are accurately filed and easily accessible
- Assisting with compliance documentation, site inspections and project audits as required
- Supporting the delivery of projects by identifying and escalating risks and issues to project managers
- Utilising project management software and tools to track progress and maintain up-to-date project information

What we’re looking for

- A diploma or equivalent qualification in project management, business administration or a related field




- Proven experience working in a construction or project-based environment, ideally in an administrative capacity
- Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously
- Excellent written and verbal communication skills with proficiency in skilled correspondence
- Proficiency in Microsoft Office applications, particularly Excel and Word, and experience with project management software
- A meticulous attention to detail and commitment to maintaining accurate records and documentation
- The ability to work independently whilst contributing effectively as part of a team
- Strong problem-solving skills and a proactive approach to identifying solutions
- Knowledge of construction terminology, processes and standard industry practices
- A valid driver's license and willingness to visit project sites as required

What we offer

- We offer competitive remuneration, a collaborative team culture and the opportunity to work on diverse construction projects.
- We are committed to maintaining a healthy work-life balance and provide a range of benefits to support the wellbeing of our employees.
- We foster an inclusive workplace where your contributions are valued and your career progression is supported through ongoing training and development opportunities.

About us

Dolphin Solutions is a respected company with a strong reputation for delivering high-quality projects across Australia. We are committed to building lasting relationships with our clients, partners and employees. Our values centre on integrity, excellence, safety and sustainability. We pride ourselves on creating an environment where talented professionals can grow their careers whilst contributing to meaningful construction projects that benefit our communities.

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📌 Project Administrator (New South Wales)
🏢 Dolphin Solutions
📍 New South Wales