Full-Time | Monday – Friday | 8:00 AM – 4:00 PM

About the Role

Reporting to the Planning & Administration Manager, you'll play a key role in ensuring the smooth day-to-day administration of our vehicle maintenanceadministration. You'll work closely withMaintenance Planners, Workshop Supervisors, Mechanics, Equipment Operators and external suppliers to maintain accurate maintenance records, processworkorders and support the effective operation of the3rd Party Maintenance requirements.

This role is ideal for someone who enjoys variety, has excellent organisational skills and takes pride in delivering accurate administrative support.

Key Responsibilities

Provide administrative support to the vehicle maintenanceplanners.

Answer incoming calls, respond to enquiries and direct calls appropriately.

Process workshop labour and allocate hours against maintenance work orders.

Maintain accurate maintenance records, documentation and filing systems.

Process service tasks and receipt purchase orders usingUNIBISor similar maintenance management systems.

Process third-party maintenance invoices and associated administrative tasks.

Receipt, maintenance and workshop-related orders.

Perform data entry, reporting and general administrative duties with a high level of accuracy.

Support daily, weekly and monthly reporting deadlines.

Assist with purchasing administration and ensureexpenditure receives the appropriate approvals.

Liaise with workshop staff, suppliers and internal stakeholders to supportmaintenanceoperations.

Maintain confidentiality and ensure compliance with company procedures.

What You'll Bring

We're looking for someone who enjoys supporting operational teams and thrives in a busy workshop environment.

You’ll ideally have:

Previous experience in an administrative role within transport, fleet, maintenance, automotive or heavy vehicle industries.

Strong Microsoft Office skills, particularly Excel and Outlook.

Excellent data entry accuracy and attention to detail.





Strong organisational and time management skills.

Ability to prioritise competing deadlines.

Excellent communication and interpersonal skills.

A proactive, positive and customer-focused approach.

Ability to work both independently and collaboratively within a team.

A current Australian Driver Licence.

Experience usingUNIBIS, MEX, SAP or similar maintenance management systemswill be highly regarded but is not essential.

About Team Global Express

Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We’re not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit https://teamglobalexp.com/.

Why TGE

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

What we offer

Competitive salary above industry standards

Upskilling, training, mentoring and more to support your career development journey

Fun and practical employee perks and discounts

Flexible work, including work from home

Inclusive parental leave policy that supports all parents & carers

Peer recognition awards acknowledge when you go above and beyond.

An inclusive workplace, works for everyone

We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

TGE is listed as one of LinkedIn’s Top Companies of 2023 and 2024 in Australia.

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📌 Maintenance Administration Officer (Queensland)
🏢 Global Express
📍 Queensland