Our client is a highly respected specialist consultancy that provides expert advice on heritage, planning, development, and environmental matters across a diverse range of projects.

Due to continued growth and an increasing volume of work, they are seeking an experienced and proactive Administration Assistant. This is a pivotal position within the business, acting as the organisational backbone of the office and ensuring projects, documentation, schedules, and day-to-day operations run efficiently.

Roles & Responsibilities

Executive Support

- Provide dedicated administrative and diary support to the Director.
- Manage a complex and changing schedule, including meetings, appointments, site visits, and project commitments.
- Coordinate meeting logistics, prepare agendas and supporting documentation.
- Assist with correspondence, email management, and follow-up actions.

Project Administration

- Maintaining project files, records, and documentation.
- Formatting and issuing reports, proposals, submissions, and expert witness documentation.
- Coordinating project documentation and ensuring records are current and accessible.
- Supporting consultants with administrative requirements throughout the project lifecycle.
- Assisting with the preparation and organisation of documentation associated with Land and Environment Court matters.

Office Administration

- Manage incoming calls and direct enquiries appropriately.
- Coordinate office supplies, stationery,



and stock ordering.
- Oversee general office administration and facilities requirements.
- Assist with onboarding administration and other business support activities.
- Maintain a professional and efficient office environment.
- Provide ad hoc support across the wider team as required.

Team & Culture Support

- Coordinate internal meetings and team events.
- Assist with office-wide communications and initiatives.
- Support a positive, collaborative, and qualified workplace culture.
- Identify opportunities to improve administrative processes and efficiencies.

Skills & Experience

- 4+ years experience in an Administration Assistant, Executive Assistant, Team Assistant, Office Coordinator in a corporate environment.
- Strong organisational and time management skills with the ability to manage multiple competing priorities.
- Excellent attention to detail and commitment to accuracy.
- Highly proactive and able to take ownership of tasks with minimal supervision.
- Professional, approachable, and confident dealing with stakeholders at all levels.
- High level of discretion and confidentiality.
- Intermediate to advanced Microsoft Office skills, including Outlook, Word, and Excel.
- Experience supporting a professional services, consulting, legal, planning, engineering, architecture, or similar environment will be highly regarded.

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📌 Administration Assistant (New South Wales)
🏢 Bespoke Careers
📍 New South Wales