RFS Projects Pty Ltd is seeking a dedicated and organised Project Administrator to join our Projects team in Devonport. This is a full-time position offering a nine-day fortnight.

This role is central to ensuring projects are delivered efficiently by providing administrative, coordination, and reporting support to multiple Project Managers.

Working across a diverse portfolio of projects, you will help maintain project documentation, coordinate communications, monitor schedules, liaise with clients to choose and ensure project information is accurate and up to date.

Key responsibilities

- Provide administrative support to Project Managers across multiple projects.
- Coordinate and schedule subcontractors, suppliers and deliveries.
- Prepare and maintain project documentation.
- Liaise with clients, subcontractors, suppliers and council authorities.
- Assist with procurement and ordering of materials.
- Support clients with colour, fixture and finish selections.
- Assist with organising inspections, certifications and compliance documentation.
- Prepare handover documentation and warranty information.
- Monitor outstanding tasks and follow up as required.
- Processing invoices and expense claims in accordance with company procedures.
- Supporting staff members with administrative tasks and providing general office assistance.

What we’re looking for

- Proven experience working as a Project Administrator or in a similar administrative support role.




- Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively.
- Excellent written and verbal communication skills with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant office software.
- Professional customer service skills and the ability to interact courteously with internal and external stakeholders
- Reliability and discretion when handling confidential information
- A proactive approach to problem-solving and the ability to work both independently and as part of a team

What we offer

At RFS Projects Pty Ltd, we value our employees and are committed to providing a supportive workplace culture. We offer competitive remuneration commensurate with experience. We are an equal opportunities employer and welcome applications from diverse candidates.

About us

RFS Projects Pty Ltd is a professional services company dedicated to delivering quality project solutions and administrative excellence. Based in Devonport, Tasmania, we pride ourselves on our commitment to customer satisfaction, operational efficiency and building robust partnerships with our clients and team members. Our mission is to support businesses in achieving their goals through reliable, skilled and innovative service delivery. We are committed to maintaining high standards of professionalism and integrity in everything we do.

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📌 Project Administrator (City of Devonport)
🏢 RFS Projects
📍 City of Devonport