Hobartville Long Day Preschool is seeking an organised, proactive and professional Administration Officer to support the day-to-day operations of our not-for-profit Preschool. This role is ideal for someone who has strong financial administration skills and is passionate about supporting children, families and educators within their community.

About the Role

Reporting directly to the Director, the Administration Officer plays a key role in ensuring the smooth operation of the preschool's administrative, financial and enrolment systems.

This position requires a highly organised individual who can work both independently and collaboratively while maintaining excellent customer service and attention to detail. The ideal candidate will demonstrate advanced computer skills, including proficiency in Microsoft Excel and Word, with solid critical thinking, problem-solving and analytical abilities.

This position is part-time, offering flexibility in your working hours.

Key Responsibilities

Finance & Payroll

Managing accounts payable and accounts receivable

Payroll processing and payroll compliance

Bank and account reconciliations

Maintaining accurate financial records using Xero

Month-end financial reporting

General administrative duties related to finance

Supporting families with billing and CCS enquiries.

Administration

Supporting enrolments, waitlists and family records

Responding to family enquiries via phone and email

Ordering office supplies and conducting stock audits





Supporting business continuity planning and documentation

About You

Minimum 2 years' experience in an administrative role

Minimum 2 years' experience in accounts payable and receivable

Proficiency in Microsoft Office, particularly Excel

Previous payroll processing experience

Strong communication and customer service skills

Excellent attention to detail and high level of accuracy

Ability to maintain strict confidentiality

Hobartville Long Day Preschool is committed to child safety, and as such, all successful applicants:

Must hold a current Working with Children Check or be willing to obtain one and must also complete Mandatory Child Safety training as part of the induction process.

Certificate IV in Business Administration, Business Studies or a related field preferred but not required

Experience using Xero

Experience using Xplor

Understanding of mandatory reporting requirements in early childhood education

Previous experience within an early childhood education and care service

Understanding of Fair Work Awards and payroll compliance

Why Join Us?

A supportive and welcoming team environment

Flexible working arrangements

Opportunity to work in a well-established, community-based early childhood service

Opportunity to contribute to continuous improvement and innovation

Diverse role with a mix of finance, administration and customer service responsibilities

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📌 Administration Officer (New South Wales)
🏢 Hobartville Long Day Preschool
📍 New South Wales