Are you highly organised, detail-oriented and keen to build your administrative career in a fast-paced environment? We are looking for a motivated Team Assistant to provide day-to-day support to our Global Markets team in Sydney. This is a junior role with exposure to a trading floor environment, offering the opportunity to learn from and work closely with a Senior Executive Assistant. You will support a large and dynamic team, gaining broad experience across administrative processes and stakeholder coordination.

You will:

- Help manage travel arrangements and support expense processing and reconciliation
- Support diary management, including scheduling meetings, conference calls, and internal team events
- Assist with coordinating client events, roadshows, and investor lunches
- Assist with invoice processing, including brokerage and general expense-related administration
- Support onboarding and offboarding processes, including access requests, IT coordination, and office setup
- Provide general administrative support to the team, including document preparation and presentation formatting
- Assist with organising team meetings and coordinating with offshore colleagues
- Support the coordination of internal Global Markets ANZ events




- Act as a point of contact for general administrative queries within the team
- Provide ad-hoc support to the Senior Executive Assistant as required

Your Team

You will be part of a small team supporting the Global Markets business in Australia, working closely with a Senior Executive Assistant. Together, you will provide administrative support across the business ensuring smooth day-to-day operations for the team.

Your expertise

- 1–2 years of administrative experience (financial services experience is a plus but not required)
- Strong communication skills and a willingness to learn
- Well organised with good attention to detail
- Proactive, reliable, and able to manage multiple tasks
- Comfortable working in a fast-paced environment
- Basic to intermediate Microsoft Office skills (Outlook, Excel, Word, PowerPoint)
- Experience with Concur Travel Management is a plus but not required
- A positive, team-oriented attitude

Fitting in at UBS means being passionate and motivated about what you do. If you like collaborating, are used to challenging others and being challenged in return, then you have the right attitude to thrive in our workplace.

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📌 Team Assistant (New South Wales)
🏢 Ubs
📍 New South Wales