Post Construction and Subdivision Coordination Officer

Post Construction and Subdivision Coordination Officer

Position Overview

Velson is seeking a mature and highly organised Post Construction and Subdivision Coordination Officer to oversee the registration of subdivisions and provide client support for post construction matters.

This role is ideal for someone with previous experience working within local council planning departments, development services, customer service, property management, administration, or a front counter environment where they have managed a broad range of enquiries and interacted with developers, consultants, builders, and the public.

The successful candidate will play a key role in coordinating the preparation and signing of relevant documentation, while acting as a central point of contact between clients, councils, consultants, contractors, and internal teams.

Key Responsibilities

Subdivision Coordination

Coordinate subdivision registration once a project has received Occupation Certificate.

Track project milestones to ascertain timing for commencement of subdivision process.

Liaise with clients, councils, surveyors, engineers, and consultants.

Monitor progress of subdivision documentation, subdivision certificates and registration.

Post Construction Coordination

Liaise with all clients, supervisors and third parties to co-ordinate handover inspections.

Liaise with clients and real estate property managers to investigate any maintenance requests.





Coordinate any maintenance required with clients, real estate property managers, supervisors and contractors.

Monitor the progress of maintenance work orders.

Administration & Documentation

Ensure supplier compliance by regularly auditing and updating compliance documents in ONSITE Companion Software.

Prepare and send out communication emails to suppliers and trades including WHS updates, company announcements and other important communications on behalf of the business.

Maintain records of site induction submissions.

Maintain accurate records.

Provide administration support as required.

Preferred Experience

Highly Desirable

Previous experience working in a local council planning, development assessment, building, or customer service department.

Experience in administration or front counter customer service within council, property, development, or construction environments.

Other Suitable Backgrounds

Council Customer Service Officer

Construction Administrator

Strata Management

Personal Attributes

Mature and professional approach.

Strong organisational and time management skills.

Excellent communication and relationship-building abilities.

Ability to manage multiple projects simultaneously.

Strong attention to detail.

Confidence working with a variety of stakeholders.

Proactive and solution-focused mindset.

This is a permanent full time position – Monday to Friday at our Narellan office.

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📌 Post Construction and Subdivision Coordination Officer (New South Wales)
🏢 Velson
📍 New South Wales