Business Support Assistant (Identified Position)

Permanent Full-Time | Hybrid (3 days office / 2 days WFH) | Old Toongabbie, NSW

Indigeco is partnering with a leading global healthcare organisation to recruit a Business Support Assistant for a permanent full-time opportunity based in Old Toongabbie.

This is a fantastic opportunity to join a well-established multinational organisation that is committed to creating a diverse and inclusive workplace where First Nations employees are supported to thrive. You'll become an integral part of a collaborative Business Support team, providing high-quality administrative support while helping keep business operations running smoothly.

THIS IS AN IDENTIFIED POSITION AND IS OPEN ONLY TO ABORIGINAL AND/OR TORRES STRAIT ISLANDER APPLICANTS.

About the Role
As the Business Support Assistant, you will provide essential administrative support across the business, working closely with stakeholders to ensure day-to-day operations run efficiently.
This is a varied role where no two days are the same. You'll coordinate travel, meetings, onboarding, training activities, invoices, events and business support functions while contributing to projects and initiatives across the organisation.

Key Responsibilities

- Coordinate domestic and international travel, including flights, accommodation, transfers and visas
- Prepare professional correspondence, reports, presentations and business documentation
- Organise meetings, book meeting rooms and provide administrative support across the business
- Coordinate conferences, team meetings and other business events
- Support the ANZ training calendar, including attendee coordination, catering and training materials
- Coordinate onboarding activities for new employees, including equipment, inductions and office setup
- Prepare, monitor and track Grants & Donations documentation




- Take minutes for leadership and management meetings
- Organise catering and meeting logistics
- Process employee expenses through Concur
- Process invoices using Coupa and liaise with Accounts to ensure timely payment
- Set up new suppliers and maintain compliance documentation
- Provide high-quality administrative support across multiple business functions

About You
You are a proactive and highly organised administration professional who enjoys working in a fast-paced and cooperative environment.
You have excellent attention to detail, strong communication skills and enjoy supporting others. You're confident managing multiple priorities, building positive relationships with stakeholders and finding practical solutions to keep things running efficiently.

Skills & Experience

- Previous experience in a Personal Assistant (PA), Executive Assistant (EA) or Administrative Support role
- Advanced Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint and Teams
- Strong organisational, communication and multitasking skills
- Experience using digital collaboration and virtual meeting platforms
- Ability to manage competing priorities while maintaining accuracy and professionalism
- Experience with Concur and Coupa will be highly regarded, but is not essential as training will be provided

What's on Offer

- Permanent full-time opportunity
- Hybrid working arrangement (3 days in the office, 2 days from home)
- Modern office based in Old Toongabbie
- Opportunity to join a leading global organisation with a strong commitment to diversity and inclusion
- Supportive, collaborative team environment
- Ongoing learning, development and career progression opportunities

This is an Identified Position. In accordance with the relevant provisions of the Anti-Discrimination Act 1977 (NSW), applications are invited from Aboriginal and/or Torres Strait Islander people only.

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📌 Business Support Assistant (New South Wales)
🏢 Indigeco
📍 New South Wales