Never Sit Still Pty Limited – Surry Hills NSW

Sydney-based | Hybrid | 20 hours per week across 4 days | Creative Studio | Parental Leave Contract

Never Sit Still (NSS) is a design-led animation studio in Sydney, specialising in motion branding and short-form animation. We work with clients across fintech, arts, culture, and technology, producing bold, world-class motion that moves people.

We're looking for a proactive, highly organised Executive Assistant to support our two Directors with day-to-day administration and coordination. This is a 13‑month parental leave contract starting early to mid September 2026, with a structured handover from our current EA at both the start and end of the contract.

The role is part-time (20 hours per week across 4 days) with a hybrid working model. You'll work from our Surry Hills studio 2 days per week, with the option to work remotely for the remainder.

The Role

As Executive Assistant, you'll play a vital role in keeping things running smoothly behind the scenes, helping the Directors stay focused on leading the studio. You'll manage diaries, travel, and events, support recruitment and reporting, organise business documents and registers, and keep our systems up to date. You'll also help us embed smarter ways of working by using AI tools and digital platforms to streamline admin tasks.

You’ll start with a handover period working alongside our current EA, so you’ll be set up with clear systems and context from day one.

Key Responsibilities

- Manage Directors' diaries and coordinate meetings.
- Organise travel bookings, events, and the studio event calendar.
- Maintain organisation of business documents on the NSS server and Google Drive.




- Keep key business documents for Directors updated and accessible.
- Coordinate team software licenses and access requirements.
- Maintain and update business registers (e.g. licenses, assets, compliance records).
- Draft contracts and coordinate recruitment processes.
- Upload and schedule content for marketing campaigns.
- Oversee office supplies and support general office management.
- Maintain and update Notion pages, generate reports, and support smooth internal communication.
- Use AI tools to automate and simplify workflows.

About You

- Previous experience as an EA, Office Manager, or Team Coordinator.
- Available for the full 13‑month contract period (September 2026 to October 2027).
- Highly organised, detail‑oriented, and confident managing multiple priorities.
- Tech‑savvy with strong skills in Google Workspace, Slack and Notion.
- Curious and open to using AI tools to save time and improve efficiency.
- Strong communicator, with excellent written and verbal skills.
- Professional, proactive, and able to handle sensitive information with discretion.

What We Offer

- Part‑time role: 20 hours per week, spread across 4 days.
- Hybrid model: 2 days per week in our Surry Hills studio, remainder remote.
- A structured handover with our current EA to set you up for success.
- A supportive, creative, and collaborative studio environment.
- Opportunities to shape how recent systems are used to support the business.
- Exposure to a wide range of business operations in a leading creative studio.

Our Purpose

We make motion, to move people.

Our Vision

Our motion in people's hands, every day.

Our Values

We are stronger together | We are self-starters | We are innovators | We are inclusive

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📌 Executive Assistant (Part-Time, 13-Month Contract) (New South Wales)
🏢 Never Sit Still Pty
📍 New South Wales