Job Title: Business Support Specialist (Part-Time, 9-Month Contract)

Contract Duration: 9 Months (Fixed Term)

Work Hours: 24 hours per week (adaptable – can be structured across 3 full days or spread over 5 days)

Work Model: Hybrid – Wednesday in office

Candidates who are highly organised, proactive, and comfortable working in a hybrid, part-time structure are encouraged to apply.

Role Overview

The Business Support Specialist plays a critical role in supporting organisational objectives by providing high-level administrative and operational assistance to Executives. This role focuses on executive support, meeting and event coordination, internal communications, and cross-functional collaboration across the APJ region.

Key Responsibilities

Executive Support

- Provide administrative support to two Executives and their teams to reduce operational workload.
- Manage complex executive calendars to ensure smooth operations.
- Handle procurement processes including raising purchase orders, liaising with suppliers, invoice coordination, and PO tracking.
- Support onboarding and offboarding activities, including communication distribution groups and announcements.
- Assist with expense reconciliation and travel logistics (including complex itineraries within budget).




- Communicate with key stakeholders internally and externally.
- Maintain strict confidentiality and provide ad-hoc administrative support across APJ as required.

Meeting & Event Coordination

- Coordinate multi-region meetings, conferences, volunteering drives, training sessions, and team-building activities.
- Manage vendor sourcing and oversee event logistics.
- Support VIP guest hosting, including preparing agendas, executive briefing documents, and run sheets.
- Track and manage event budgets to ensure cost control.
- Actively contribute to the Social Committee and internal engagement activities.

Internal Communications

- Assist in developing internal communications, newsletters, presentations, and social media content.
- Support preparation of executive presentations and formal correspondence.

Skills & Experience Required

- Proven experience in executive or business support roles.
- Strong organisational and multitasking skills.
- Excellent written and verbal communication skills.
- High proficiency in Microsoft Office Suite.
- Strong attention to detail and problem-solving ability.
- Ability to manage confidential information with discretion.

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📌 Executive Assistant (City of Sydney)
🏢 eTeam
📍 City of Sydney