Executive Administration Officer (30 hrs/week | 4-5 days)

Posted: 23/07/2026

Closing Date: 23/08/2026

Job Type: Permanent - Part Time

Job Category: Administration and Office

Why BallyCara?

When you join BallyCara, you’re joining more than a workplace—you’re becoming part of a values-led community built on relationships, respect, and purpose. We support you to do meaningful work while growing in a way that suits you.

BallyCara is an established charitable organisation that offers a wellness-focused lifestyle for our clients to facilitate independent living, health, and happiness.

At BallyCara, you will belong to a welcoming and inclusive community where your individual strengths and interests are embraced and are the key driver to everything that we create together. We will empower you with flexibility, autonomy and coaching to allow you to make a meaningful difference, whilst supporting you in your career and personal journey.

We inspirehealthy and happy living through our SONA® (Happiness) values and enhance our employee's wellness through the following employee perks:

- Emotional Wellness: Enhance your happiness. Enjoya wellness day off each year to take on your birthday, for your family, or just for you because you are worth it.
- Physical Wellness: Improve your health and wellbeing with a fitness allowancefor remedial massage, outdoor wellness gear, yoga, pilates, swimming, or gym plus access to an online fitness portal LIFT Fitness!
- Professional Wellness: Enhance your career with two days of paid study leave combined withyearlystudy assistance!
- Financial Wellness: Access not-for-profit salary packaging up to $18,550, receive 17.5% annual leave loading, and up to $1,892 per annum in financial discounts from our TELUS HealthEAP and wellbeing portal!

Job Description

About the role

This is a high-trust, fast-paced role supporting our Executive Director, Executive Chairman, Board, and Senior Leaders.

You’ll be the go-to for keeping things running smoothly - managing priorities, coordinating meetings,



and ensuring nothing falls through the cracks.

With 30 hours per week across 4-5 days, this role offers flexibility while still being deeply connected to the heartbeat of the organisation.

What you’ll be doing

- Provide high-level executive support including diary, travel, and correspondence management
- Coordinate Board, Executive & Leadership meetings - agendas, papers, minutes, and logistics
- Prepare professional documents, reports, and presentations
- Manage communications with key stakeholders including Board members and external partners
- Maintain strict confidentiality and handle sensitive information with discretion
- Support governance processes and continuous improvement initiatives
- Assist with projects, events, and cross-team collaboration

Desired Skills and Experience

What we’re looking for

You’re a seasoned administration professional who thrives in a dynamic environment and loves being one step ahead.

You’ll bring:

- 5+ years’ experience in executive or senior administration support
- Exceptional organisation, time management, and attention to detail
- Advanced Microsoft Office 365 skills
- Strong communication and stakeholder engagement skills
- The ability to juggle priorities, stay calm under pressure, and problem-solve proactively
- Absolute confidentiality and professionalism
- Experience in a not-for-profit or governance environment is highly regarded

What you’ll get in return

- A flexible part-time role with meaningful impact
- Close collaboration with a values-driven Executive Team
- A supportive, purpose-led workplace culture
- Opportunities to contribute to strategy, governance, and organisational success

Why this role matters

Behind every great organisation is someone making sure everything runs seamlessly. In this role, you’ll be that person—supporting leaders, enabling decisions, and helping BallyCara deliver on its purpose every day.

Only shortlisted candidates will be contacted. We sincerely thank you for your interest in working with BallyCara and for taking the time to apply.

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📌 Executive Administration Officer (30 hrs/week | 4–5 days) (Brisbane City)
🏢 BallyCara
📍 Brisbane City