Executive Assistant | The Wesley Hospital

Employment Term:Permanent Full Time Opportunity

Location:Auchenflower, with direct access from Auchenflower train station and just 5 mins fromToowongShopping Village and 10 mins from Brisbane City

Remuneration: Competitive Salary + 12% Super + Not-for-Profit Salary Packaging + Employee Benefits

Applications will be reviewed as they arereceived, andtherefore may result in theroleclosing early if the right applicant is found.

Make a meaningful difference with The Wesley Hospital andUnitingCare

The Wesley Hospital is one of Australia's iconic and largest private not-for-profit hospitals. From the heart of Brisbane, more than 800 Visiting Medical Practitioners and 2,000 staff deliver personalised care through life's journey, making a meaningful difference in the lives of generations of Queenslanders.

We offer comprehensive care across a wide range of acute tertiary-level medical and surgical services with a particular focus on cancer care, cardiac care, women's and children's care, and complex surgical care. This includes the busiest robotic surgery program and the first Robotic Surgery Centre of Excellence accredited in Australia.

An integral part of our team, as an Executive Assistantyou'llbe encouraged to grow,developand feel empowered to makeeverydayeasier for the people we care so passionately about.

Let'smake a meaningful difference, together.

As the Executive Assistantsupporting theGeneral Manager, The Wesley Hospital, you will provide strategic executive support, acting as a trusted partner who ensures priorities are managed effectively, commitments are coordinated seamlessly, and the demands of a busy executive office run smoothly.

Your Part In the Wesley and UnitingCare Health Team:

This is a highly visible role requiring exceptional organisational skills, soundjudgementand the ability toanticipateneeds before they arise.You will work closely with key internal and external stakeholders while ensuring theGeneral Manageris supported to deliver strategic and operational outcomes.

A diverse role,you'llbe accountable for:

Managing a complex and dynamic executive diary, ensuring priorities are coordinated and time is used effectively

Proactively preparing for meetings,commitmentsand deadlines to ensure each day runs smoothly

Liaising with important internal and external stakeholders

Assistingwith and coordinating projects that support strategic and operational objectives

Providing executive support including meeting scheduling,



travel and accommodation arrangements,emailand correspondence management

Providing secretariat support to committees including agenda preparation, minute taking and action tracking

Drafting professional reports,presentationsand executive correspondence

Screening calls and coordinating urgent requestsandemergingpriorities

Coordinating events, workshops and functions asrequired

Assistingwith general administration, officemanagementand HR-related activities

Supporting medical workforce administration

Providing support to other Hospital Executives and Executive Assistants whenrequired

Undertaking project and improvement work asrequired

Performing other duties as directed to meet evolving service needs

You will provide supervision and guidance within a multi-disciplinary team through effective decision making and support, you will lead by example through exceptional communication, customerserviceand patient advocacy.

What makes a difference for us?

We are seeking an experienced Executive Assistant who thrives in a fast-paced and constantly evolving environment. This role requiresa high levelof self-motivation,initiativeand the ability to stay one step ahead. You will be supporting a busy executive and will have exceptional diary management skills, ensuring priorities are coordinated effectively, meetings are well prepared and each day runs smoothly.

You will be proactive,adaptableand comfortable managing competing priorities while exercising sound judgement and discretion.

Exceptional diary and calendar management skills, with the ability to coordinate complex schedules and changing priorities

A proactive and forward-thinking approach,anticipatingneeds and preparing for upcoming meetings,commitmentsand deadlines

Ability to build trusted relationships and confidently manage competing priorities on behalf of a senior executive

Flexibility to respond to changing business needs, including occasional work outside standard business hours

What makes a difference for you?

Heavily subsidised car parking options available

NFP Salary Packaging: Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900)



and meal entertainment (up to $2,650) per annum. To learn more about this benefit watch the video via the following link: SalaryPackagingExplained

Flexible work arrangements to support work-life balance

A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs

12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme

Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events

Career development opportunitiesto challenge yourself, grow and make a meaningful difference

A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others

We’d love you to be part of our UnitingCare family

By joining our Hospitals, you’ll also be welcomed as part of the UnitingCare family. The second-largest Queensland employer, we’re a proud not-for-profit with more than 17,500 staff and 9, 000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital

Child safe, Child friendly

UnitingCare is committed to being a Child Protected, Child Friendly organisation and will:

provide welcoming, safe and nurturing services for children

implement measures to prevent child abuse and neglect within our services

appropriately and immediately address child abuse and neglect if it does occur

Diversity & Inclusion

Our approach is simple– everybody iswelcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values.We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity.Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.

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📌 Executive Assistant (Queensland)
🏢 Unitingcare Health
📍 Queensland