The Opportunity?

We're looking for a motivated and organised Office & Legal Administration Assistant to join our Business Services Team at our Parramatta headquarters.

This is a varied, hands-on role where you'll be involved in all aspects of keeping the firm running smoothly. You'll be the first point of contact for clients and visitors, support the day-to-day operations of the office, assist with legal administration, open new client matters, and help maintain our Safe Custody records.

Working closely with teams across the firm, you'll gain broad exposure to legal administration and office operations while playing an important role in delivering a great experience for our clients and colleagues.

What Are We Looking For?

The successful applicant will have experience in a professional services or law firm environment and will enjoy working in a varied role with responsibility across reception, office administration and legal support.

Client & Office Services

- Welcome clients and visitors and provide a warm, professional first impression.
- Answer incoming calls and assist with enquiries.
- Manage mail, couriers, deliveries and office supplies across the firm.
- Set up meeting rooms, organise catering and assist with internal and client events.
- Help keep shared office spaces well presented and running smoothly.

Legal Administration & Records

- Open new client matters and accurately enter information into the firm's practice management system.
- Assist with document management, scanning, archiving and file administration.
- Manage the firm's Safe Custody service, including the secure storage, retrieval and release of key original documents such as wills, deeds and powers of attorney.
- Maintain accurate Safe Custody records and ensure all document movements are recorded in line with firm procedures.




- Support records management and other administrative projects across the firm.

Why Coleman Greig?

For almost 100 years, Coleman Greig has been helping people and businesses across Greater Sydney with practical, high-quality legal advice. As one of Western Sydney's leading law firms, we're proud of the supportive culture we've built and the opportunities we provide our people.

This role is a great opportunity to build a career in legal administration. You'll gain exposure to a broad range of practice areas, work alongside experienced professionals, and play an important part in keeping the firm running smoothly.

Join a firm with almost 100 years of history and a strong reputation in the legal profession.

Be part of a supportive Business Services team that works closely with lawyers and staff across the firm.

Work in a modern Parramatta office with opportunities to learn, develop and grow your career.

Join a Certified Great Place to Work with a collaborative, down-to-earth culture.

If you would prefer to have a confidential conversation first, please contact Brock Hunter, Head of People and Capability, on 0400 340 *** or email ***********@colemangreig.com.au

At Coleman Greig we are proud to celebrate diversity and inclusion. We welcome applications from people of all backgrounds, experiences and perspectives. If you require adjustments to take part in our recruitment process, just let us know. We are here to support you at every stage.

Please note: Coleman Greig does not accept unsolicited agency submissions. Agencies should only submit candidates when specifically engaged by a member of the Coleman Greig Recruitment Team. Profiles or resumes sent directly to partners, hiring managers or other employees will not be considered introductions, and no fees will be payable.

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📌 Office Services Assistant (Parramatta)
🏢 Coleman Greig Lawyers
📍 Parramatta