Live It Acoustics is a growing acoustic engineering consultancy based on the Sunshine Coast. We work across Queensland and interstate on a wide range of projects, including environmental noise assessments, building acoustics, transport noise, vibration monitoring, industrial noise, entertainment noise and development approvals.

We are looking for a Project & Operations Coordinator to help keep our projects, people, systems and day-to-day operations running smoothly.

This is a hands-on coordination role. You will help manage the flow of work from enquiry through to proposal, project setup, fieldwork, reporting, invoicing and close-out. You will not be expected to make technical acoustic decisions, but you will play an important role in keeping the technical team organised, informed and focused on project delivery.

The role would suit someone who is organised, practical, confident communicating with clients and staff, and comfortable following people up politely but firmly.

As the business grows, this role may develop into an Operations Manager position.

What you’ll be doing

You will be involved in:

- receiving and triaging new enquiries by phone, email and website form;
- setting up recent projects in our job management system;
- assisting with draft fee proposals using approved templates;
- chasing purchase orders, drawings, site contacts, access details and other project information;
- coordinating site inspections, monitoring deployments, equipment collections, travel and meetings;
- maintaining project records, registers, deadlines and action lists;
- preparing draft invoices for review and helping track WIP and billing milestones;




- following up overdue accounts where directed;
- coordinating noise and vibration equipment bookings, movements and calibration records;
- maintaining templates, forms, registers and controlled documents;
- assisting with staff onboarding, meetings and general office support;
- helping identify bottlenecks, missing information and admin issues before they become problems.

About you

You do not need experience in acoustics. We can teach you how our projects work.

You will need to be reliable, organised and comfortable taking ownership of recurring tasks.

Ideally, you will have:

- experience in administration, project coordination, office coordination or business support;
- strong written and verbal communication skills;
- confidence dealing with clients, consultants, suppliers and staff;
- the ability to follow up people in a professional and friendly way;
- good Microsoft Office skills, especially Outlook, Word and Excel;
- the ability to manage competing priorities without constant supervision;
- Experience in an engineering, environmental, town planning, surveying, construction, legal, accounting or professional services business would be highly regarded.
- Experience with SharePoint, Teams, Xero, project management software or job management systems would also be helpful.

What we offer

- A varied role in a growing professional consulting business.
- Direct involvement in improving how the business runs.
- A supportive team environment.
- Sunshine Coast office location.
- Hybrid flexibility by agreement.
- Opportunity for the role to grow as the business grows.

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📌 Project & Operations Coodinator (Maroochydore)
🏢 Live It Acoustics
📍 Maroochydore