Our client is a leading insurance organisation with a strong reputation for delivering trusted solutions and exceptional service to professionals across Australia. Operating in a highly regulated industry, they are known for their people-first culture, commitment to innovation, and focus on supporting their customers throughout every stage of their professional journey. With a collaborative team environment, ongoing development opportunities and a strong emphasis on employee wellbeing, this is an organisation where you can build a rewarding and long-term career.

About the Role

An exciting opportunity due to start straight away has become available for an Office Coordinator to join a high-performing Facilities team based in Sydney. This is a varied and hands-on position that plays a key role in ensuring the smooth day-to-day running of the office while delivering a consistently high level of service to internal and external stakeholders. You will be responsible for coordinating facilities operations, supporting workplace experience initiatives, and providing front-of-house coverage as required. This role will suit someone who enjoys a mix of administration, stakeholder engagement, and operational coordination.

- Coordinating repairs, maintenance, cleaning, and building services
- Managing facilities requests via a ticketing system and ensuring timely resolution
- Supporting WHS compliance and maintaining accurate documentation
- Overseeing office supplies, kitchen amenities, and consumables




- Assisting with the coordination of internal events and staff engagement activities
- Managing access cards and supporting onboarding/offboarding processes
- Processing facilities-related invoices and supporting budget tracking
- Providing reception support, including meeting room set-up and guest management

About You

You are a personable and organised professional who takes pride in delivering excellent service and creating a positive workplace environment. You’re comfortable juggling competing priorities and enjoy being the go-to person for keeping things running smoothly behind the scenes. You will bring:

- The ability to start immediately
- Previous experience in facilities coordination, workplace support, or a similar role
- A strong customer-service mindset with excellent communication skills
- Full working rights in Australia
- High attention to detail and the ability to manage multiple tasks simultaneously
- Confidence working with a range of stakeholders, from staff to external suppliers
- Solid Microsoft 365 skills and exposure to workplace systems
- A proactive, solutions-focused approach with a willingness to roll up your sleeves

Supportive and cooperative team environment. Opportunity to work in a well-regarded, stable organisation. Varied role with a strong mix of coordination, customer service, and event support. Career development and opportunities to build broader facilities experience. Engaging workplace culture with regular team events and initiatives. Central Sydney location with modern office facilities.

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📌 Office Coordinator (New South Wales)
🏢 Frog Recruitment
📍 New South Wales