Key Responsibilities:

HR

- Assist processing weekly payroll alongside accounting team
- Maintain employee records, qualifications and training requirements within the HR system.
- Manage onboarding of new employees in the HR system including meeting relevant onboarding compliance
- Assist the Business Manager in regards to general HR Administrative duties

Accounts Receivable

- Manage customer account requests from sales department
- Monitor outstanding debtor accounts and follow up on overdue payments in a professional and timely manner.
- Reconcile customer payments to invoices.
- Prepare weekly aged debtors reports and elevate collection issues to management as required.
- Maintain customer records and liaise with customers to resolve invoice queries and billing discrepancies.

Accounts Payable & Creditor Management

- Maintain supplier records and respond to account queries in a professional manner.
- Reconcile supplier statements monthly and resolve any discrepancies promptly.
- Monitor and manage the business credit card expenditure, ensuring receipts are captured and coded correctly.

General Finance & Reporting

- Assist with end-of-month and end-of-year financial close processes with offshore accountants.
- Compile weekly reports to management.




- Liaise with external accountants and auditors, providing required documentation and reports in a timely manner.
- Maintain accurate and organised financial records

Skills, Qualifications & Experience

- Minimum 3 years’ experience in a similar accounts or bookkeeping role.
- Proficiency in Xero accounting and Employment Hero HR software is preferred
- High level of accuracy and attention to detail with a methodical approach to financial record-keeping.
- Strong time management skills with the ability to prioritise tasks and meet regular reporting deadlines.
- Excellent written and verbal communication skills for liaising with customers, suppliers, and management.
- Proficient in Microsoft Office Suite, particularly Excel.
- Ability to maintain confidentiality and exercise qualified discretion at all times.
- Self-motivated and capable of working independently with minimal supervision in a small business setting.
- Certificate IV in Bookkeeping / Accounting or equivalent; CPA or CA (partial) qualifications advantageous but not essential.

Previous nursery experience is not required for this position.

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📌 Accounts Administrator (Wamuran)
🏢 INSTANT GREEN NURSERY
📍 Wamuran