ADVANCE CONSTRUCTION (SCOTLAND) LIMITED – Sydney NSW

Full time

Remote

Hybrid

We're Hiring: Project Lead / PMO Coordinator Location: Remote / Hybrid / On-site Employment Type: Full-Time Experience Level: Mid-LevelAbout the RoleWe are seeking a proactive, organized, and results-driven Project Lead / PMO Coordinator to oversee project execution, strengthen PMO governance, and ensure the successful delivery of strategic initiatives across the organization. The successful candidate will coordinate cross-functional teams, monitor project performance, and support project governance while driving operational excellence and continuous improvement. This role is ideal for professionals who enjoy leading projects, managing stakeholders, improving processes, and ensuring projects are delivered on time, within scope, and aligned with business objectives.

Key ResponsibilitiesProject LeadershipLead and coordinate multiple projects from initiation through successful completion. Develop project plans, schedules, milestones, resource plans, and project documentation. Monitor project progress, deliverables, budgets, and timelines to ensure successful execution.

Identify project risks, issues, and dependencies, and implement effective mitigation strategies. Facilitate project meetings, workshops, and stakeholder discussions. Ensure projects are delivered on time, within budget, and in accordance with quality standards.

PMO Coordination & GovernanceSupport the implementation and continuous improvement of PMO methodologies, standards, and best practices. Maintain project governance frameworks, documentation, and reporting standards. Track project portfolios and monitor key performance indicators (KPIs).

Prepare executive dashboards, project status reports, and management presentations. Ensure compliance with organizational project management processes and governance requirements. Support project audits,



resource planning, and portfolio reviews.

Stakeholder & Cross-Functional CollaborationCollaborate with business leaders, project managers, and cross-functional teams to align project objectives. Coordinate communication between internal departments, clients, vendors, and external stakeholders. Support business transformation and organizational improvement initiatives.

Provide project updates and recommendations to senior management. Foster collaboration and knowledge sharing across project teams. Process Improvement & Business SupportIdentify opportunities to improve project delivery and operational efficiency.

Support change management and continuous improvement initiatives. Assist in developing business cases, project proposals, and strategic reports. Analyze project performance data and recommend process enhancements.

Contribute to strategic planning and organizational development initiatives.

QualificationsBachelor's degree in Business Administration, Project Management, Engineering, Operations Management, Information Systems, or a related field.3-5 years of experience in project management, PMO, project coordination, or business operations. Proven experience leading cross-functional projects and coordinating multiple stakeholders. Strong understanding of project management methodologies, including Agile, Scrum, Waterfall, or hybrid approaches. Proficiency in Microsoft Office (Excel, PowerPoint, Word) and project management tools such as Microsoft Project, Jira, Asana, Trello, Monday.com,



or Smartsheet. Experience with Power BI, Tableau, or project reporting tools is an advantage. Strong analytical, organizational, and problem-solving skills. Excellent communication, presentation, and stakeholder management abilities. PMP, PRINCE2, CAPM, Agile, or Scrum certifications are preferred.

Ideal CandidateWe're looking for a collaborative leader who combines strong project coordination skills with a strategic mindset. You are someone who:Can effectively manage multiple projects and competing priorities. Communicate confidently with stakeholders at all organizational levels. Think proactively and solve problems with a structured approach. Maintain strong attention to detail while focusing on overall project objectives. Drive continuous improvement and operational excellence. Build positive relationships across cross-functional teams. Adapt quickly to changing priorities and business needs. Thrive in a fast-paced, collaborative, and results-oriented environment.

What We OfferOpportunity to lead high-impact projects and strategic business initiatives. Exposure to PMO governance, portfolio management, and organizational transformation. Collaboration with senior leadership and cross-functional teams. Structured training, mentorship, and leadership development opportunities. Clear career progression into:Senior Project LeadProject ManagerPMO ManagerProgram ManagerProject Portfolio ManagerHead of PMOCompetitive compensation with performance-based incentives.

A collaborative, cutting-edge, and growth-focused work environment. Ready to lead projects, strengthen governance, and deliver meaningful business outcomes? If you are passionate about project leadership, operational excellence, and driving successful project delivery, we would love to hear from you.

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📌 Project Lead/PMO Coordinator (New South Wales)
🏢 ADVANCE CONSTRUCTION (SCOTLAND
📍 New South Wales