About the Company:

Grosvenor are a leader in technical asset management within the commercial space, maintaining and servicing Fire, HVAC, Electricaland other systems for our vast range of clients nationally.

As partners to leading property portfolios across Australia & New Zealand, our core technical services acrossHVAC,Fire and Electrical achieve real outcomes and long-term value for clients. Innovation, curiosity, and reliability are at the core of how we do business. At Grosvenor Engineering Group, we believeour people are our most valuable asset. As a successful, growing ANZ business we recognise it is our exceptional team of people who trulymake things happen. Our people hail from all corners of the world with all types of skills and expertise – but we’re all passionate about the same thing – delivering the best!

Due to continued growth, we're on the lookout for a top talent Administrator – Assistant to work out of our Pitt Street, Sydney office on a 12-month fixed term contract. You'll support our Construction Business Unit by keeping projects moving — coordinating sub-contractors, managing purchase orders and documentation, and being the administrative backbone for our project teams.

About the Role:

Reporting to the Regional HVAC Construction Lead (NSW/VIC/ACT), you'll provide administrative support across the Construction Business Unit, including:

- Project & work coordination – registering new project and construction work in our ERP system (ARMS) and allocating work to sub-contractors and project teams.
- Purchase order administration – raising and managing purchase orders for sub-contractor labour, assets, components and parts; tracking PO status through to goods receipting and invoicing.
- Sub-contractor coordination – validating incoming sub-contractor paperwork and invoices, and updating work order status and resource times in ARMS.
- Documentation & reporting – producing construction documentation,



proposals, reports and presentations, and maintaining project management tools and reports.
- General office support – data management, claim summaries, filing, arranging travel and accommodation, and other ad hoc duties.
- Stakeholder liaison – working closely with the Regional HVAC Construction Lead and wider project teams across NSW, VIC and ACT.

Skills & Experience:

- Intermediate level capability with Microsoft Office
- Cert III in Business (Office Administration) (Desirable)
- Advanced training in MS Excel (Desirable)
- Previous general admin experience, ideally in construction, projects, or a similar coordination-heavy environment
- Comfortable working to deadlines and juggling multiple concurrent jobs/projects
- High level of attention to detail, particularly around documentation and purchase orders
- Good work ethic and ability to use initiative to achieve results
- Well-developed interpersonal skills, with the ability to build relationships with sub-contractors and internal project teams
- Competitive salary based on experience and qualifications.
- Utility Discounts, Health Insurance Discounts, Employee Assistance Program and Novated Leasing, plus many more!
- Opportunities for career advancement and professional development.
- Ongoing training and support from industry experts.
- Dynamic and cooperative work environment with a focus on teamwork and innovation.

At Grosvenor Engineering Group, we believe in the power of diversity and the strength of inclusivity. We are committed to creating a workplace where everyone feels valued and empowered to bring their unique perspectives and talents. We welcome applications from all individuals, regardless of background, culture, or experience.

By joining our team, you'll be part of a dynamic and supportive environment that encourages growth, collaboration, and innovation. Together, we strive to achieve excellence and make a positive impact on the communities we serve.

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📌 Administrator - Assistant (12 Month Fixed Term) (New South Wales)
🏢 Grosvenor Engineering Group
📍 New South Wales