We are seeking an experienced Portfolio Coordinator to support a busy portfolio of digital and technology initiatives. This role is ideal for a highly organised professional who thrives in a fast-paced environment and enjoys working across project coordination, governance, finance, procurement, and stakeholder engagement activities.

Working closely with Portfolio Managers and project teams, you will provide critical administrative and operational support to ensure the smooth delivery and governance of a diverse project portfolio.

Key Responsibilities

- Coordinate contractor and resource onboarding, extensions, and offboarding activities.
- Provide project governance and secretariat support, including meeting coordination, minute-taking, and preparation of board and steering committee artefacts.
- Support contract administration activities, including contract tracking, renewals, extensions, variations, and supplier documentation.
- Raise purchase requisitions and process invoices while supporting financial administration and reconciliation activities.
- Track portfolio expenditure, vendor invoices, and financial commitments across multiple projects.
- Coordinate new starter setup, including system access, equipment requests, onboarding packs,



and inductions.
- Maintain portfolio records, organisation charts, resource registers, and reporting artefacts.
- Support procurement processes, supplier engagement, and contract management activities.
- Liaise with internal stakeholders, vendors, and project teams to improve portfolio processes and ensure effective operational support.

About You

To be successful in this role, you will demonstrate:

- Strong organisational skills with the ability to manage multiple priorities simultaneously.
- Experience supporting project governance and executive-level meetings.
- Knowledge of procurement, contract administration, and financial tracking processes.
- Excellent stakeholder engagement and communication skills.
- Solid attention to detail and a proactive approach to problem-solving.
- Experience supporting ICT, digital, or transformation project environments will be highly regarded.

Candidates will need to be willing to undergo pre-employment screening checks which may include ID and work rights verification, security clearance checks and any other client-requested assessments.

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📌 Portfolio Coordinator (Brisbane City)
🏢 Whizdom
📍 Brisbane City