Senior Contract Administrator

Creative Vision

Sydney Olympic Park, Sydney NSW

Project Management (Construction)

Full time

Commercial Projects

Construction Industry

Construction Projects

Senior Contract Administrator (SCA)

“An excellent opportunity to develop your career working on some of the most exciting projects currently underway in the industry”

1. Position Details:

· Company Profile: Project Management Consultancy Firm

· Position Title: Senior Contract Administrator (SCA)

· Experience: min. 3 - 5 Years +

· Site Location: NSW

· Location: Sydney

· Sector: Class 2 Residential / Mixed Use developments

· Project Value: Collective pipeline value - 5m - 20m

2. Our Company:

An exciting opportunity to join a privately owned Australian consultancy firm, with a successful history of completing a broad range of projects from multi storey to mixed use and high rise residential developments, educational and commercial projects. We are looking to engage an experienced Senior CA with a minimum 3-5 years + industry experience.

We are a busy and growing business with exciting expansion plans ahead.

Creative Vision is a construction and consultancy firm that offers end-to-end management solutions for the construction industry. Our role is to control and manage time while implementing effective cost-saving and quality measures throughout the development process. Our extensive experience gives us the ability to manage the entire lifecycle of any project as we specialise in mixed use, residential high rise and medium density developments educational and commercial builds.

Creative Vision plays an important role in aligning current construction and building industry reforms and legislation by overseeing many elements of project and development management, our level of accreditation such as iCIRT and ISO demonstrate our commitment to excellence in assisting developers, builders, landowners and investors needing to partner up with a firm like Creative Vision with a framework that signifies a comprehensive approach toward advancing the sector and delivering a successful Project.

With Creative Vision achieving the esteemed iCIRT 4-Star Gold Rating by Equifax Australia making us the first Project Management Consultancy Firm in Australia to attain this distinction. This increase in our iCIRT Gold Star Rating not only reflects our continuous growth and dedication to excellence but also reaffirms our leadership as innovators in project management within the building and construction industry

We are looking to secure the services of an experienced Senior CA with the responsibility to deliver class 2 residential and Mixed-use developments located in NSW. This is an exciting opportunity to be involved in a project end-to-end from Land Acquisition to Turnkey. The Senior Contracts Administrator will be building and maintaining strong relationships with the Client and stakeholders to strategically grow the business.

This role is a transitional role in which the Senior CA will perform and carryout various Project Management tasks as part of a growth opportunity leading into a Project Management role position, performance will be measured and monitored by way of KPI performance review report process.

As the Senior CA you will be responsible for managing the delivery of construction projects from inception to completion which will include:

Plan, manage and monitor detailed design and construction of projects, you will be involved in the preparation of project briefs, design, tender and contract documentation; management of contractors, consultants and authorities; administration of contracts, progress claims and

Variations; preparation and on-going management of project budgets, including cost analysis, cash flow maintenance and reporting; risk analysis, project finalization and handover; and general project administration from initiation to Final OC and Practical Completion.

3. Position Objectives:

Achieve Value in Program delivery by managing the pipeline of works strategically.





Deliver projects to meet time (programming and scheduling of activities), cost, quality, safety, and environmental expectations from initiation to handover.

Lead procurement process for all Consultant, Subcontractor and Head contractor negotiations, selection and management including engagement of subcontractors, negotiation prices

Administer contracts to a high standard, collaboratively, and in a timely manner.

High level ability to negotiate complex and sensitive contractual issues and claims

Managing complex authority negotiations throughout the lifecycle of the project

An excellent grounding in Consultant, Subcontractor and Head contractor management and reading detailed plans

Thorough understanding of construction law and contracts.

Proven skills in problem solving

See through project close out and Handover achieving Final OC

4. Position Accountabilities:

The role allows a degree of autonomy with a high level of responsibility reporting directly to the Lead Project Manager and Director. Your team support and assistance will ensure the successful delivery of the projects at hand and allow senior staff to successfully complete their role. Your involvement as a core team member is vitally important to ensure all Creative Vision team members junior or senior work well with all contractors, administration, all team members within the company, understanding the impact each places upon the other for a cohesive and profitable operation.

Key tasks to be carried out are:

Project Management Area Tasks Project Planning

Develop due diligence report to be provided to the Lead PM and the Director and Client;

Prepare the Project Initiation Documents such as the Initiation Brief, Principal’s Project Requirements, Project Management Plan, Quality Management Plan, Risk Register and Stakeholder Register

Construction Operations

Preparing planning and construction permit (road closure) and other relevant documents for submission to council for construction projects

Working in conjunction with the Head Contractor and Lead Project Manager to develop effective programs for all in office work

Support Head Contractor and Project Team in Authority Connection Application by consistently following up and coordinating with the Authorities, Construction Team and Project Team

Project Finances

In conjunction with Lead Project Manager, analyse various cost/construction options to determine most cost effective alternatives.

Monitoring all financial aspects of the contract to ensure projects run to budget including Issuing Purchase Orders, Early reporting of Trade Lettings/Variations, Approval of Contractor Invoices, batching supplier invoices and producing Progress Claims both draft and tax.

Developing and issue draft progress reports to Lead PM on monthly basis to enable acceptance prior to production of company tax invoices.

Review estimates to confirm margins/budgets.

Scheduling to ordering materials and quantity take offs

Cost control, monitoring and reporting in conjunction with Project Manager

Develop, monitor and facilitate monthly financial reports including cost to complete reports

Project Progress Reporting

Preparation of monthly reports for the Project Manager to provide accurate details of the project’s physical progress status reports, financial and OHandS status including, Cost to complete reports, Divisional, deliverables, Procurement and Safety reports

Project Procurement

Administering the initial phase of the project in a timely manner to ensure contractors are made aware of calls for “expressions of interest”, plans and specifications are provided,



and quotes are correlated.

Liaise with Project Manager to determine Vendor’s scope of works and the letting of consultancy agreements, sub contracts and Head Contractors

Compiling a tender analysis for each subcontractor on the project

Maintaining and update records of all correspondence related to contract activity.

Analyse quotations, negotiate with subcontractors, pursue extra quotes where necessary and write purchase orders

In conjunction with Project Manager, check tender drawings against contract

Contractor Administration

Subcontracting administration including:

Issuing Consultancy agreements, Head contracts and subcontracts

Administer, facilitate and manage all contracts and agreements in a PM or Superintendent role

Shop Drawing document control

Tracking and documenting job progress

Organise and submit delay notices and extensions of time

Issue of instructions

Constantly monitor and close out RFI’s and defects register

Project Communications

Maintain project contact list

Control contract documentation including; drawing issues and architect’s instructions

Track authorisations and correspondence

Prepare and disseminate information to appropriate employees regarding contract

Legal, Risk and Compliance

Ensure insurance are in place and compliant

Oversee the preparation and revision of contracts and its administration

Project Quality

Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules

Administer Creative Vision’s Quality Management Policy and establish Project-specific Quality Management Plan

Project Closure

Closing out Occupation Certificate requirements, liaising with Contractors, PCA to satisfy compliance and obtain Service Approvals

Follow up on building license and copy conditions to architect and site manager

Procure trade packages and assess tender submissions status, facilitate contractor meetings

Monitor Defects Liability Period and issue Bank Guarantees accordingly

Handover the Maintenance Schedule to the Operator

Perform closing activities as needed

Facilitate lessons learned discussion

Closing out Procurement for all vendors and consultants

Evaluating performance of vendors

Compiling project handover documents to the Client

5. Instructions for Application with the title: Application to Senior Contract Administrator

Kindly provide a 1 page cover letter summarising your interest in the Class 2 Residential and Mixed Use Building and Construction Development projects

If the applicant is shortlisted, a 30 minute interview with Creative Vision via Teams will be the first screening.

Final Screening will be a 30 minute face-to-face meeting with Creative Vision

6. Selection Criteria

Essential Criteria:

Appropriate tertiary professional qualifications, at degree level, in a relevant field, such as Project Management, Civil/ Structural/Services Engineering, or equivalent relevant industry experience including Contract Administration (with demonstrated Project Management capabilities);

Extensive CA experience with a proven track record on projects valued 5 to 20m+;

You will be a highly-motivated team player with a minimum demonstrated evidence of at least 3-5 years' experience in all aspects of construction CA works;

A stable career history within the construction industry

Demonstrate to a high level the capacity to support and administer delivery of highly complex projects to expected time, cost, quality, safety and environmental targets;

Highly developed experience in managing strong relationships with consultants, Head Contractors, subcontractors, suppliers and groups of multi- disciplinary professionals in a complex environment;

Please note applications from overseas individuals will not be considered along with those who do not have experience working in Australia in a similar role.

Posted: 06-08-2026

Salary: Attractive package will be offered to right candidate

📌 Senior Contract Administrator (Sydney)
🏢 Creative Vision
📍 Sydney