Administration Officer – Office of the Chief Executive Officer (CEO)

Full-time Permanent Role | Sydney CBD | 4 days office / 1-day WFH

Applications to be received by June 14th

At Uniting NSW.ACT, we’re looking for an experienced and highly capable Administration Officer to join the Office of the Chief Executive Officer. Working within a small, high‑performing team, you’ll support the rhythm and operations of the CEO Office while helping ensure everything runs smoothly, professionally and with absolute discretion.

You’ll report directly to the Company Secretary / Executive Officer and work closely with the CEO, General Counsel and broader Executive Assistant network. This role is for someone with exceptional judgement, polish, initiative and energy who thrives in a fast‑paced environment.

What you’ll be doing

- Managing complex calendars for the CEO Office with care, diplomacy and confidentiality
- Coordinating travel, itineraries and expense management for Executive and Board-related activities
- Supporting Board, Committee and Executive meeting cadence, follow‑ups and communications
- Drafting and reviewing qualified correspondence and documentation
- Preparing meeting rooms, arranging catering and providing real‑time technology support during meetings
- Assisting with Board, Committee and Executive onboarding, induction activities and site visits
- Assisting with Diligent administration for Board and Executive papers
- Providing administrative support to the Legal Team, including maintaining legal matter management systems
- Managing invoice processing and expense reconciliation in line with internal procedures




- Supporting event coordination and occasional reception relief during planned leave periods
- Working collaboratively within the Executive Assistant network to ensure seamless support coverage across the business
- Maintaining strict confidentiality across Executive, Board and legal matters at all times

What we’re looking for

You’re someone who brings maturity, professionalism and a proactive mindset to everything you do. You’re naturally organised, highly responsive and comfortable operating around senior leaders and governance environments.

- At least 4 years’ experience in a similar administration or executive support role within a complex organisation
- Proven experience supporting senior executives and managing competing priorities
- Strong diary management capability and exceptional organisational skills
- Advanced Microsoft Office and Outlook skills, with confidence using modern technologies and AI‑enabled tools such as Copilot and Teams integrations
- Excellent written and verbal communication skills
- High attention to detail and strong problem‑solving capability
- Confidence liaising with Board members, Committees and Executive stakeholders
- A calm, resourceful and collaborative approach




- Strong judgement and the ability to handle confidential and sensitive information appropriately
- A professional presentation and attire suitable for an Executive Office environment

Why join us?

At Uniting NSW.ACT, we believe in people — their potential, their ideas and their ability to create meaningful change in the community. This role offers exposure to Executive leadership, Board and legal operations, a highly supportive and collaborative team environment, hybrid flexibility (4 days office / 1 day from home), a modern workplace that embraces technology and innovation, and the opportunity to grow your career within a large and respected purpose‑led organisation.

What We Offer You

- Meaningful work that matters — build a rewarding career with one of Australia’s leading human services organisations.
- More money in your pocket — access up to $18,550 in tax‑free salary packaging as part of our NFP benefits.
- Wellbeing that goes beyond work — access Fitness Passport and prioritise your health your way.
- Everyday savings — enjoy exclusive discounts through our U Rewards program.
- More time when you need it — purchase additional leave to create space for what matters most.
- Grow your career with purpose — ongoing professional development and learning opportunities.

Equal Opportunity Employer

Uniting NSW.ACT is an Equal Opportunity Employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, age, disability or any other protected status in accordance with applicable law.

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📌 Executive Office - Administration Officer (City of Sydney)
🏢 Uniting
📍 City of Sydney