This is a fantastic opportunity for an experienced and professional Executive Assistant / Team Assistant / Personal Assistant to join a well-established national construction, development and finance organisation.
The objective of this role is to provide high-level support to Executives within the Transformation and Technology team, ensuring seamless day-to-day operations. You will provide professional administrative and organisational support while maintaining a high level of accuracy, discretion and confidentiality.
This is an initial temporary role with the view to permanency, based full time in Port Melbourne with parking onsite.
Key responsibilities
- Working closely with the Executives, responsibilities include, but are not limited to:
- Complex diary and travel management
- Scheduling meetings and coordinating appointments
- Email and inbox management
- Preparing meeting agendas and documentation
- Expense reconciliation
- Assisting with event coordination
- Creating and proofing documents and presentations
- Answering telephone calls and taking detailed messages
- Coordinating internal training sessions,
meetings, video conferences and catering
- Providing personal support to Executives as required
Skills and experience
- Robust proficiency across the Microsoft Office Suite
- Excellent written and verbal communication skills
- Highly organised with strong planning and prioritisation abilities
- Exceptional attention to detail
- Ability to remain proactive and stay one step ahead
- Strong time management skills
- A collaborative and positive team player
- Flexible approach and ability to adapt in a fast-paced environment
About the client
Our client is a well-established organisation within the construction and development sector, with a strong presence in the Australian market. The business is known for delivering high-quality projects and maintaining a strong reputation within the industry. With a collaborative and supportive culture, they offer a dynamic environment for individuals looking to contribute and grow within a professional team.