Responsibilities

- Manage the Executive Dean’s electronic diary, including scheduling meetings and arranging travel.
- Design and deliver administrative and business processes in consultation with staff to meet identified business requirements.
- Plan and implement high‑quality administrative systems, standard operating procedures and office protocols.
- Respond to complex or non‑routine inquiries, interpreting policy, procedures and entitlements as required.
- Coordinate meetings and committee activities: schedule, prepare documentation, take minutes, liaise with stakeholders, distribute documentation and archive records following protocol.
- Mandate liaison and response obligations for inquiries from staff, students, government, industry, professions and the wider community.
- Perform financial administration duties, exercising mandatory financial delegation in accordance with university policy.
- Conduct background research and data analysis for senior/executive staff and draft correspondence and confidential documents.
- Organise visits, functions, workshops and events.

Qualifications

We seek an experienced, motivated, energetic and highly organised Executive Coordinator capable of providing an exceptional level of executive assistance and administrative support to the Executive Dean.

- Robust interpersonal, communication and stakeholder engagement skills.
- Ability to prioritise workload,



meet mandatory deadlines and work independently.
- Excellent organisational and time‑management skills with a commitment to customer service.
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📌 Executive Coordinator (Brisbane City)
🏢 The University of Queensland
📍 Brisbane City