Administration Officer – Department of Adolescent and Young Adult Medicine

Apply for Administration Officer – Department of Adolescent and Young Adult Medicine at NSW Government in Sydney, NSW, AU. Full time on site position offers great opportunities for career growth.

Western Sydney Local Health District | Reference number REQ | Occupation: Administration and Clerical | Work type: Part‑Time | Location: Sydney – Greater West | Salary: $75,176.80 – $76,897.65 (Closing date 23 July 2026 at 11:59pm)

Employment is temporary part‑time up to 31 December 2026 at Westmead Hospital. Each hour is remunerated at $39.43 – $40.33 plus super. Hours per week: 32. Position classification: Administration Officer Level 4.

Job Summary

Work within a respected specialist service at Westmead Hospital. You will collaborate with multidisciplinary clinicians and healthcare leaders, support meaningful healthcare outcomes for adolescents and young adults, and ensure the smooth operation of a busy department.

What You’ll Be Doing

- Coordinate administration functions including diary management, travel, payroll processing, procurement, invoicing and billing activities.
- Deliver professional reception and enquiry management services, appropriately triaging and escalating urgent patient‑related matters.
- Prepare reports, correspondence, meeting documentation and minutes using NSW Health systems and corporate platforms.
- Support the Head of Department and broader team by managing workflows, schedules and key administrative priorities.
- Liaise with internal and external stakeholders while ensuring accurate records management and effective departmental operations.

Why You’ll Thrive in This Role

You are a highly organised administration professional who enjoys working in a busy environment and excels at managing multiple priorities.



You can confidently communicate with a wide range of stakeholders, exercise sound judgement and maintain professionalism when handling sensitive or urgent matters. Your ability to anticipate needs, coordinate competing tasks and deliver exceptional customer service will make you a valued member of the AYAM team.

Qualifications and Experience

- Relevant qualifications in office support/administration and/or solid experience in providing administrative support, preferably within a healthcare setting.
- Excellent written and verbal communication skills.
- Demonstrated ability to work independently as well as with a multi‑functional team.
- Proven high‑level organisational skills, including problem‑solving, prioritising workload, multi‑tasking and meeting deadlines.
- Ability to identify issues of relevance, sensitivity, and confidentiality, to interpret complex information, give advice and use discretion when escalating matters of importance and/or urgency.
- Experience using a variety of software systems, including Microsoft Office suite and relevant database and record‑management systems.
- Experience working with clients in highly pressurised environments, preferably within a health setting.

EEO Statement

People with disabilities who meet the selection criteria are encouraged to apply. Aboriginal and/or Torres Strait Islander people are encouraged to apply. In accordance with NSW Health policy, priority will be given to Australian citizens and permanent residents. A person who is not an Australian citizen or permanent resident is only eligible for temporary employment for a period not longer than the duration of their current visa or the advertised position.

Additional Information

Westmead Hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability.

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📌 Administration Officer - Department of Adolescent and Young Adult Medicine atNSW Government (City of Sydney)
🏢 Nsw Government
📍 City of Sydney