Role highlights

- Partner with a senior People leader to deliver strategic outcomes
- Coordinate executive priorities and drive efficient ways of working
- Part‑time opportunity within a team-oriented team supporting world‑class science

About CSIRO

As Australia’s national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

The opportunity

We are seeking a highly organised and proactive Executive Assistant to support the Director, People Partnering & Services (PP&S;). In this role, you will provide high‑level executive and administrative support for the People Leadership team, helping to ensure the smooth and productive operation of the PP&S; group and broader People function. Working closely with senior leaders and diverse stakeholders across CSIRO, you will play a critical role in delivering professional and effective support in a fast‑paced environment. This is an exciting opportunity for a professional seeking a part‑time role, where you can provide high‑level executive support, build strong stakeholder relationships and contribute to work that delivers impact through science and innovation.

Your high‑level duties will include:

- Providing proactive diary, travel and meeting management support for the Director PP&S.;
- Coordinating meetings, workshops and events, including scheduling, preparing agendas, documentation and presentations, and taking minutes where required.
- Preparing and drafting correspondence, briefing notes, reports, executive papers and presentations.
- Supporting procurement activities and assisting with expenditure monitoring and reconciliation.




- Maintaining electronic records and document management systems in line with CSIRO policies and records management requirements.
- Assisting with People‑led programs, governance activities, steering committees and business initiatives.
- Conducting desktop research and preparing briefing materials and information reports.

Location

Clayton (VIC)

Salary

AU$100k – AU$113k per annum (pro‑rata for part‑time) + 15.4% superannuation

Tenure

Indefinite, Part‑time (20 hours per week)

Reference

As the successful candidate, you will bring:

- Relevant certificate/diploma and/or equivalent relevant work experience providing high level administrative support.
- Strong organisational skills, with the ability to coordinate multiple tasks, meet deadlines and follow through on actions.
- Well‑developed written communication skills, including drafting and reviewing correspondence, reports, presentations and executive papers.
- Proven ability to manage complex diaries, meetings, travel and competing priorities with sound judgement, discretion and responsiveness.
- Excellent interpersonal skills demonstrated by extensive experience establishing and maintaining positive internal and external stakeholder relationships.
- Demonstrated experience in providing executive assistance to a Senior Manager or an Executive in a fast paced and complex environment.




- Strong organisational skills with the ability to prioritise demands, proactively resolve and/or elevate matters so they are managed in a timely manner.
- The ability to work effectively in a team environment by collaborating with internal and external stakeholders, as well as sharing resources to accomplish objectives.
- Strong digital literacy with demonstrated proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, SAP.

Applications for this position are open to Australian Citizens, New Zealand Citizens and Australian Permanent Residents.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

Life at CSIRO and flexible work arrangements

Solving Australia’s greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

#J-18808-Ljbffr

📌 Executive Assistant - People Partnering & Services (Melbourne)
🏢 Commonwealth Scientific And Industrial Research Organisation
📍 Melbourne