About the role

You’ll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a diverse range of tasks in our Melbourne office.

At Allens, excellence is not just expected—it’s embedded in everything we do. As a Practice Assistant, you will be joining a high‑performing Central Support team to provide administrative support to the firm’s legal operatives and Practice Executives. This role requires the ability to adapt to a range of expectations, strong communication skills and a desire to strive for excellence to support a top‑tier legal practice.

We’re looking for candidates who bring curiosity and a drive to explore what’s next. If you’re excited by emerging technologies—like AI—and keen to apply digital innovations to improve how we work and deliver results, you’ll thrive in this role.

Responsibilities

- Provide operational support to legal operatives within the firm, adapting to the changing needs of the role and the business.
- Provide administrative support including, but not limited to, generating reports, expense management, document amendments and physical and electronic document management (including printing, filing and archiving).
- Support matter financials, assisting with the monthly billing process: creating and amending billing narratives and drafting/finalising bills.
- Assist with the set up and coordinate new clients and matters using the matter planning tools.
- Support the firm’s client relationship management software,



record business development activities, maintain accurate contact records, project management and assist with client reporting.
- Provide administrative support with client pitches.
- Assist with the coordination of client events.
- Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.

Qualifications

- Experience in a similar role, ideally within a law firm (we are also open to experience within finance, accounting or other professional services firms)
- A high level of skill and accuracy with software including Microsoft applications (Word, Outlook, PowerPoint, Excel), DocCorp and any other document management software utilised by the firm.
- High level of accuracy and attention to detail, with the flexibility to organise and prioritise work independently and deliver to tight deadlines.
- The ability to work well within a team environment.
- The ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.

Advantages

- Financial: market competitive fixed remuneration,



employee recruitment referral programme, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding programme.
- Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in‑house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Programme including confidential counselling, wellbeing coaching and financial coaching for employees and their families.
- Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
- Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
- Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

EEO Statement

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people’s differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applicants from all backgrounds.

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📌 Practice Assistant (Melbourne)
🏢 Allens
📍 Melbourne