Senior Contract Administrator/ Contracts Manager

iCOST are a national commercial advisory firm ( providing support to Tier 1 and Tier 2 Main Contractors and large Subcontractors.

We currently have an opening for a Senior Contracts Administrator/ Contracts Manager with a focus on early procurement, based on the Gold Coast, within our Team.

Qualifications

- 9+ years minimum experience as a Senior Contracts Administrator/ Contracts Manager/ Commercial Manager with Procurement experience.
- Experience in high‑rise residential (essential).
- Advanced procurement experience.
- Experience setting‑up projects and early trade procurement (ideally).
- Intermediate to advanced proficiency in relevant software packages such as ProcurePro, Microsoft Suite (including Excel) and Bluebeam Revu.
- Experience in CHEOPS/ Jobpac and similar construction accounting software (essential).
- Capable of thoroughly administering contracts, with a solid understanding of how contractual provisions are read, interpreted and followed.
- Ability to establish entitlements, analyse and value variations.
- Confident and proficient in all aspects of procurement, including the ability to draft project‑specific scopes of work.
- Degree in Quantity Surveying, Construction Management and/or Law is desirable but not essential.

Responsibilities

- Procurement of trade packages, including developing comprehensive and accurate project‑specific scopes of works and full management of the tender process (analysis, interviews, recommendations, budget transfers).
- Contract administration.
- Negotiating with subcontractors on variations, scope and contract inclusions/exclusions.
- Seeking subcontractor/supplier quotations and proposals.
- Measure, take‑off and produce Bills of Quantities (desirable).




- Assess and validate subcontractor claims, applying first‑principle cost valuation techniques.
- Liaising with relevant teams, design and engineering etc.
- Assist with monthly valuations and cost reporting.
- Managing subcontract packages including on‑site measuring, approving subcontract progress claims, preparing and issuing responding payment schedules via PayApps, through to final account.
- Invoice reviews and general site administration.
- Regular site / progress claim walks.
- Change management – regularly monitor, check and identify any design changes during construction, assessing cost impacts, negotiating variations and monitoring projected final account.
- Manage and drive the review process to ensure the award of all subcontractors within the required timeframe and budget.
- Minimise variation claims through firm and thorough contract management and change management.
- Ensure accurate cost forecasting and highlight any potential risks / overruns with the relevant project stakeholders.
- Interpret project documentation to understand scope of works for the project at head contract and subcontract scope level.
- Preparation of variations, claims and contractual notices.
- Assist with the preparation of monthly project reviews.
- Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls.
- Check compliance and prepare reporting on commercial performance of the contract.

Advantages

- Competitive remuneration.
- Options for flexible working (subject to agreement with the Client).
- Career progression opportunities underpinned by our exciting pipeline of work, allowing you to work on some of Australia’s most iconic projects.

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📌 Senior Contract Administrator/ Contracts Manager (City of Gold Coast)
🏢 @
📍 City of Gold Coast