We are seeking a highly organised and proactive IT Project Administrator to support the Head of IT - PMO & Projects in delivering critical technology initiatives across the business. In this pivotal role, you will coordinate project activities, manage documentation and reporting, support risk and change processes, and ensure projects are delivered on time, within scope and aligned to business objectives.

THE ROLE

- Coordinate project meetings including kick-offs, status updates and reviews
- Prepare agendas, capture minutes and distribute key actions
- Break down deliverables into manageable tasks and track progress
- Support resource allocation across personnel, systems and tools
- Maintain project plans, schedules, risk registers and change logs
- Prepare and distribute regular status reports highlighting milestones, risks and issues
- Ensure documentation aligns with governance standards and organisational requirements
- Act as a key point of contact for project stakeholders
- Facilitate clear and timely communication across teams
- Support issue resolution and escalate where required
- Maintain risk and issue registers and track mitigation actions
- Support change control processes and approval workflows
- Coordinate quality assurance activities across project deliverables
- Conduct Post Implementation Reviews (PIRs) and provide actionable insights
- Contribute to improving project management frameworks and methodologies
- On-site role 5-days per week, based in our St Kilda Road offices.

IDEAL CANDIDATE

- Bachelor's degree in Information Technology, Business Administration or related discipline
- 3-5 years' experience in a project administration or coordination role, ideally within IT
- Proficiency in project management tools (Microsoft Project, Trello) and Microsoft Office Suite
- Strong organisational and time-management skills
- Excellent written and verbal communication skills




- A proactive mindset with the ability to identify risks and resolve issues
- Familiarity with IT project management methodologies and frameworks
- Detail-oriented with strong attention to accuracy and quality
- Solutions-focused mindset with proactive problem-solving ability
- Thrives in fast-paced, dynamic project environments
- Ability to bring structure and clarity to complex initiatives
- Confident engaging with both technical and non-technical stakeholders

WHY JOIN THE BRANDBANK GROUP TEAM

- Generous discounts across all Brandbank Brands!
- Opportunity to work for a uniquely Australian Retail Group with a global vision
- Supportive team culture and environment
- Employee Referral Program – rewards for referring new people to the team
- Health and Wellness initiatives with access to Employee Assistance Program
- Brandbank Day – an additional day's leave to use however you like
- Bring your furry friend to work
- Exclusive access to product samples at great prices
- Free breakfast and snacks on-site
- End-of-Trip Facilities – bike stands, showers, towel service, ironing boards for active commuters

ABOUT BRANDBANK GROUP

Brandbank was founded on bold creative thinking. We exist to ensure that the entire experience of a brand is brilliantly designed and beautifully connected, and the customer is at the heart of everything we do. Our growing business is built on a house of carefully curated brands, each chosen for a specific reason to deliver rich connections to our customers. Brandbank Group consists of Seed Heritage, Unison, allkinds, Commonry & kikki.K.

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Please note: Brandbank Group is not currently seeking support from recruitment agencies for this role and will not accept any unsolicited candidate profiles or associated fees. We encourage interested applicants to apply directly if they would like to be considered for this chance.

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📌 IT Project Administrator (Melbourne)
🏢 Brandbank Group
📍 Melbourne