About the Opportunity

We are seeking a highly experienced Board Administrator to provide short‑term cover for a well‑established, purpose‑driven organisation. This is a unique opportunity to support a respected leadership team within a values‑led environment, contributing to meaningful work that has a positive impact on the community.

This role is ideal for a seasoned professional who brings maturity, discretion, and extensive board‑level experience, and is looking for a versatile, part‑time engagement.

Key Responsibilities

- Coordinating Board meeting logistics (both onsite and virtual)
- Preparing and distributing agendas and board papers
- Attending Board meetings and taking accurate, manual minutes (no AI tools)
- Tracking, following up, and reporting on action items
- Supporting light diary management, including forward planning and coordination
- Ensuring seamless meeting delivery, including room set‑up and catering for onsite sessions
- Providing administrative support to senior leadership, including calendar oversight
- Onsite Board Meetings: Monday 24 August & Monday 21 September
- Virtual Board Meetings: Monday 31 August & Friday 28 September
- Start Date: Week commencing 27 July (handover included)

About You

- Minimum 5 years' experience supporting Boards at a professional level
- Proven ability to take high‑quality, detailed minutes manually
- Exceptional organisation, discretion, and professionalism




- Confidence liaising with senior stakeholders and board members
- Strong working knowledge of Microsoft Outlook, Microsoft Teams, and Board portals (experience with OnBoard is highly regarded)
- A proactive, detail‑oriented approach, with the ability to work autonomously
- Hybrid arrangement option (remote work with required onsite attendance)
- Supportive, collaborative, and long‑standing team
- Structured and professional setting with a robust focus on governance

Why Apply

This is an excellent opportunity to step into a well‑run, purpose‑driven organisation and provide meaningful support during a key period. The role offers flexibility, autonomy, and the chance to work alongside an experienced and dedicated leadership team.

Apply Now

Apply now if you are a seasoned Board Administrator seeking a short‑term, part‑time role where your expertise will make an immediate impact.

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier‑free recruitment experience. Please indicate your preferred method of communication in your application, and let us know if you require any adjustments when dealing with us.

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📌 Board Administrator (Part-Time Contract | 10 Weeks) (Melbourne)
🏢 Dixon Appointments | Recruitment Agency
📍 Melbourne