Geosyntec is an internationally recognised company known for technical leadership and exceptional customer service. With over 2,000 consultants worldwide, we address environmental, natural resources, and civil infrastructure challenges.
Overview
Geosyntec values hiring experts who are innovative and eager to grow. This Sydney role seeks a motivated Administrator to manage finance administration, project lifecycle, and the office.
Essential Duties & Responsibilities
- Support the office, project managers and senior management across all Geosyntec offices.
- Proposal and project set‑up.
- Assist with purchase order set‑up and maintenance, including supplier invoice submissions.
- Provide advice on project set‑up, tax requirements, invoicing and revenue.
- Oversee accounts payable and receivable.
- Revenue analysis and financial performance reviews.
- Project revenue analysis for PMs.
- Backlog and market sector reporting.
- Ad hoc reporting for senior management.
- Monthly invoicing cycle and timesheet reporting.
- Client purchase order reviews.
- Purchase order / expense reconciliation / supplier management.
- Inbox management – Geosyntec admin & personal.
- Site onboarding – medicals – travel requests – document control.
- General office administration.
Education and Licensure
- Minimum three (3)
years of progressive project administration experience, preferably in a professional services firm.
- Bachelor’s degree in accounting, finance, or related field preferred; significant work experience accepted.
Skills, Experience & Qualifications
- Experience in a qualified services firm (engineering preferred).
- Experience with multi‑disciplinary project teams.
- Finance, accounting, or similar background.
- Accounts payable and accounts receivable.
- Project administration experience.
- Invoicing experience.
- Knowledge of Infor system.
- Knowledge of JDE, Oracle, SAP, Coupa or other accounting software.
- Effective communication skills, verbal and written.
- Organisational skills.
- Ability to work across multiple time zones and offices.
- Proficiency in Microsoft Office (Word, Excel).
We Offer
- Attractive remuneration package with benefits.
- Birthday leave day.
- Caring and bonding leave.
- Option to purchase up to 2 additional annual leave weeks per year.
- Employee Assistance Program.
- Annual mid‑year team building and Christmas functions.
- Positive, diverse, vibrant workplace.
- Global movement program.