If you're looking for a Bid Coordinator role where you can genuinely influence how submissions are produced - not simply compile documents - this could be an excellent opportunity.

Our client is a growing national commercial builder with an outstanding reputation for delivering complex fit-out, refurbishment and adaptive re-use projects across a broad range of sectors. As their business continues to grow, they're looking to appoint a Bid Coordinator who enjoys taking ownership of the tender process, improving the quality of submissions and working closely with project teams to help win work.

This is an opportunity to become an integral part of a collaborative business where your ideas will be valued, your skills will continue to develop and you'll play an significant role in the company's ongoing success.

About the Business

Our client is a progressive commercial builder that's built a reputation for delivering high-quality fit-out, refurbishment and adaptive re-use projects across Australia.

With more than 50 employees nationally and approximately 40 based in Sydney, they've grown through long-term client relationships, collaborative project delivery and a genuine commitment to quality rather than volume.

Their portfolio spans workplace, hospitality, retail, education, government, industrial, hotel and residential sectors, with projects typically ranging from $2 million to $25 million.

Current projects include luxury residential developments, heritage restorations, complex refurbishments and adaptive re-use projects, providing excellent exposure to technically interesting work across a diverse range of sectors.

The business is also committed to continually improving the way construction is delivered, investing in sustainability, innovation and creating an inclusive workplace. They're proud to be working towards a 50/50 gender balance across the business.

The Opportunity





Reporting into the Pre-Construction team, you'll take ownership of coordinating high-quality tender submissions from start to finish.

This isn't simply an administrative coordination role. You'll become a trusted member of the team, working closely with Estimators, Project Managers and senior leaders to develop compelling submissions that showcase the capability of the business.

The current Bid Coordinator is progressing internally into a Contract Administrator role, providing an excellent opportunity for a structured handover and ongoing support as you settle into the position.

You'll also have the opportunity to continually improve the submissions process, enhance tender templates and help build a best-practice bid library that supports the continued growth of the business.

Key Responsibilities

- Coordinate end-to-end tender submissions across multiple projects.

- Prepare, write and tailor submission content for individual opportunities.

- Maintain and develop the bid library and content database.

- Produce high-quality capability statements, tender documents and interview presentations.

- Work closely with Estimators, Project Managers and the wider Pre-Construction team to gather technical information.

- Improve the quality, consistency and presentation of submissions.

- Prepare documents using Adobe InDesign and other Microsoft Office applications.

- Bring a creative eye to layout, graphics and overall presentation.

- Coordinate submission deadlines and ensure tenders are delivered accurately and on time.





- Contribute ideas to continually improve the bids and submissions process.

About You

To be successful, you'll ideally bring:

- Previous experience as a Bid Coordinator, Bid Administrator, Marketing Coordinator or similar role within the construction, engineering, architecture or property sectors.

- Strong written communication and document presentation skills.

- Experience coordinating tender submissions and capability statements.

- Proficiency using Adobe InDesign.

- Excellent organisational skills and the ability to manage multiple deadlines.

- High attention to detail and pride in producing quality work.

- A proactive approach and willingness to continually improve processes.

- Strong communication skills and the confidence to build relationships across the business.

- A collaborative mindset and genuine desire to contribute to a growing team.

Why Join?

- Join a business that's genuinely people-focused and collaborative.

- Work on a diverse range of technically interesting projects across multiple sectors.

- Be part of a growing national contractor with an excellent reputation.

- Enjoy a role where you'll have genuine ownership and autonomy.

- Structured handover and support from the current Bid Coordinator.

- Opportunity to help shape and improve the bids function as the business continues to grow.

- Long-term career progression within a business that actively promotes from within.

- Modern office, supportive leadership and an inclusive team culture.

If you're looking for a Bid Coordinator role where you can take ownership, develop professionally and become part of a business that's doing things differently, we'd love to hear from you.

Please apply via SEEK, email ••••@daviesrossconsulting.com.au or contact Michael Forshaw on 04•• ••• 180 for a confidential discussion.

📌 Bid Coordinator (Sydney)
🏢 Davies Ross Consulting
📍 Sydney