About Us

The company is a leading design-and-build construction company based in Victoria with an established reputable track record. We deliver innovative, cost-effective building solutions that guarantee every project is completed on time, within budget and to premium quality standards. Long-term client partnerships are built on our consistent ability to reliably deliver construction works across the full project lifecycle.

Our in-house end-to-end construction services cover site surveys, soil investigation, piling, underpinning, concrete pumping, steel frame erection, roofing, brickwork, plastering & rendering, as well as painting and interior decorating. To support our project pipeline, we are now seeking a full-time permanent Project Administrator to join our team.

Key Responsibilities

1. Manage full-cycle project documents(schedules, WBS, cost/risk records, permits, reports etc.) from initiation through to handover and completion, monitor milestones and alert managers to delays.
2. Handle end-to-end procurement, supplier/subcontractor contracts, invoice reconciliation, progress claims and cost coordination with finance.
3. Serve as the key liaison for all internal and external stakeholders, arrange project meetings,



record minutes and follow up action items for multi-project coordination.
4. Prepare compliance & statutory paperwork, regular project performance reports, and optimize administrative workflows.
5. Use Microsoft Office and project management tools to maintain digital & physical files, and support office and site teams administratively.

Essential Requirements

1. Minimum 3 years proven experience working as a Project Administrator, Project Coordinator or construction administration support, candidates with direct building/construction industry background are highly preferred.
2. Diploma or higher qualification in Business Administration, Project Management, Engineering or a related field.
3. Advanced proficiency across all Microsoft Office applications, experience with construction scheduling software is advantageous.
4. Exceptional organisational and time management capability, with proven experience managing multiple parallel projects with conflicting priorities.
5. Solid written and verbal communication skills to communicate clearly with clients, trade partners and internal teams

Please send your resume to us if you are interested in this position!

📌 Project Administrator (Wollert)
🏢 Private Listing • Wollert VIC 3750
📍 Wollert