Contract Admin – Construction

· Project Oversight

o Able to prioritise and manage CA’s across multiple projects.

o Able to liaise with OM, PM, SM, CA, Clients and Trades alike.

o Reading & Understanding relevant Building Industry Contracts and understanding the Legal Responsibilities associated with relevant contracts.

o Able to assist and prioritise CA’s with their responsibilities to ensure site is fed and prepared as required.

o Able to allocate CA’s to sites based on their experience levels.

o Able to dissect Subcontractor Quotes to determine Apples for Apples comparison for presentation to PM & OM for selection of trades.

o Able to Negotiate with Trades for better prices

· Financial

o Be able to assist and train CA’s on use of Project Management Software as required.

o Process Variations for Client as required

o Process Variations for Subcontractors based on client/company costs

o Be computer literate to run company software to manage company costs.

o Processing of subcontractors progress claims for Payment Schedules and subsequent payment by accounts in a timely manner.

· Scheduling

o Understand the project timeline

o Monitor the site & trades against this timeline

o Report deviations on the timeline to Scheduler, SM & PM

o Ensure CA’s are providing materials and subcontracts to meet site requirements.

· Document Control

o Ensure CA’s are filing of subcontracts and suppliers, along with quotes, contracts & PO’s as required

o Tracking of communications for the project

o Tracking of Site Maintenance Records for Handover

o Ensuring DA & BA requirements are met for Handover





o Preparing reports for SM & PM as required for Management / Client review.

o Photo albums maintained

o Conduct site inspections with PM & SM to assist in preparation of Progress Claims and so CA’s are kept informed of site progress

· Dispute Management

o Liaise with Legal Teams OM, PM about any potential legal disputes that may arise.

o Along with document control, being able to provide documents as required to assist in and Dispute Management that may arise

§ This may include subbie delay in presenting claims to determine Project Claims. May affect the claiming process of the subcontractor.

§ Subcontractor payment schedules and review thereof before payment.

§ Discuss with subcontractor why payment schedule differs to that of their claim.

§ Understand why payment may not occur when the subcontractor expects payment.

§ Understanding of the subcontract and the clauses relating to Disputes if further action is required.

§ To prepare these documents and have PM & OM review before actioning to ensure minimal risk to the company.

· Qualifications

o Years of site experience / managing CA’s

o Construction Management or better Tertiary education.

o Multi-Discipline project experience favourable.

o Computer Experience – Office / Project Management Software / Drafting / Estimating, etc an advantage.

o Price and Size of previous projects.

o Communication – Verbal & Computer experience in communicating with Trades and Clients alike.

· Work Environment

o Used to working In office/s

o Suitable Vehicle and availability to Travel.

o Licences – Drivers, EWP’s, Rigging, etc.

o White Card / Blue Card

📌 Senior Contracts Administrator (Gold Coast)
🏢 Matland Group
📍 Gold Coast