Imperial Glass is a Perth leading commercial glazing company we are seeking a highly motivated person to join our fast paced team.
Full time 38 hr week Mon - Friday 7.00am-3pm
$35- $45 per hour
Immediate start
Operations Assistant/ Scheduler
Key Responsibilities
- Client Communication: Manage incoming and outgoing communications with clients via email and telephone, addressing inquiries, providing updates, and ensuring a high level of customer satisfaction.
- Scheduling: Coordinate and schedule approved works, liaising with clients and contractors to confirm appointments and ensure timely completion of tasks.
- Documentation & Data Entry: Generate and maintain accurate records, including purchase orders, job progress reports, and other relevant documentation.
- Quoting: Assist in the preparation of basic quotes for glass replacement services, ensuring accuracy and alignment with client requirements.
- Contractor Onboarding: Facilitate the onboarding process for new contractors, ensuring all necessary documentation and compliance requirements are met.
- Safety Documentation: Generate Secure Work Method Statements (SWMS) and Job Safety Analyses (JSA) to ensure adherence to safety protocols on-site.
- Progress Monitoring: Track and monitor the progress of scheduled jobs,
providing updates to clients and internal teams as necessary.
Qualifications & Skills
- Education: Education in business administration or a related field is advantageous.
- Experience: Previous experience in an administrative role within the construction or trades industry is preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with TRADIFY software or similar would be an advantage.
- Communication: Excellent verbal and written communication skills, with the ability to interact effectively with clients, contractors, and team members.
- Organisational Skills: Strong organisational abilities, with a keen attention to detail and the capacity to manage multiple tasks simultaneously.
- Knowledge: Basic understanding of construction terminology and the ability to interpret construction plans.
- Compliance: Familiarity with safety regulations and the ability to generate SWMS and JSA documentation.
- Interpretation of Construction Plans: Possess capacity to review and interpret construction plans to ensure accurate execution of projects and compliance with specifications. Highly desired
Send Cover letter and CV to *******@imperialglass.com.au