Love being the organised one? The calm in the chaos? The person everyone relies on? We might just have your perfect desk waiting.
At Harcourts Kingborough & Huon Valley, we're looking for an experienced administrator who takes genuine pride in running a polished front office and keeping a busy sales team on track.
This isn't a stepping-stone into sales—it's a career administration role for someone who enjoys owning their space, thrives on organisation, and gets genuine satisfaction from knowing everything is running exactly as it should.
If you're happiest with calls incoming, a colour-coded calendar, a beautifully organised workspace, and a never-ending checklist (that you secretly love ticking off)... then keep reading.
What you'll be doing
As the welcoming face of our office and the organisational backbone of our sales team, no two days are ever quite the same (in the best possible way!). Your role will include:
- Welcoming clients and visitors into our office, creating an exceptional first impression every time.
- Managing our busy reception desk and incoming phone enquiries with warmth and professionalism.
- Preparing property marketing, brochures and sales administration.
- Coordinating new listings, online advertising and CRM/database management.
- Handling sales administration and documentation - from listing through to settlement.
- Creating and scheduling social media and marketing content.
- Managing incoming and outgoing mail, deliveries and general office coordination.
- Supporting our Sales and Property Management teams with day-to-day administration.
- Maintaining office systems, compliance and procedures to ensure everything runs smoothly.
- Helping keep our office organised,
presentable and operating like a well-oiled machine.
(Let's be honest... everyone knows the admin team are the real superheroes.)
We're looking for someone who...
- Has previous administration experience (real estate experience is highly regarded).
- Loves structure, organisation and getting the details right.
- Is warm, approachable and genuinely enjoys helping people.
- Presents professionally and communicates confidently with clients and colleagues.
- Has excellent spelling, grammar and attention to detail.
- Can juggle multiple priorities without breaking a sweat.
- Is confident using computers and enjoys learning new systems.
- Works well independently while being a valued part of a supportive team.
- Wants a long-term career in administration—not a pathway into sales.
- Loves being part of the local community.
What you'll get
- A full-time, permanent position (Monday-Friday).
- Being part of an international award-winning Agency with two well-established office locations.
- A supportive, down-to-earth and fun team who genuinely enjoy coming to work.
- Ongoing training and career development.
- Quarterly team events and plenty of laughs along the way.
- A role where your organisation, professionalism and contribution are genuinely appreciated every single day.
If you're looking for a career where your organisation, professionalism and people skills will be valued—not just noticed—we'd love to hear from you.
If you have questions, please reach out to Sarah Woolley 0409 705 ***; and email your resume and cover letter to ****@harcourtskingborough.com.au and tell us why you're the person every busy office wishes they had.