This is a high-impact Executive Assistant role supporting three executives within an established and growing business, playing a critical part in ensuring the smooth day-to-day running of executive leadership and operations.

Acting as a trusted partner, you’ll manage complex schedules, coordinate travel and meetings, and provide seamless administrative support to enable senior leaders to focus on strategic priorities.

This role suits someone who thrives in a fast-paced environment, enjoys autonomy, and takes pride in staying one step ahead.

This is a contract role ongoing with the potential to be longer term.

Key Responsibilities

- Provide high-level Executive Assistant support to three executives, and light-touch support to the wider team.

- Manage complex and ever-changing diaries, calendars, and meeting schedules

- Coordinate domestic and international travel, including flights, accommodation, itineraries, and logistics

- Prepare meeting agendas, presentations, briefing packs, and other documentation

- Screen and manage correspondence, emails, and communications on behalf of senior leaders

- Coordinate internal and external meetings, including catering, room bookings, and stakeholder management

- Build strong relationships with internal teams and external stakeholders





- Support with expense management, credit card reconciliations, and invoice processing

- Assist with team events, off-sites, leadership meetings, and ad hoc projects

- Act as a trusted point of contact, handling confidential information with discretion and professionalism

- Provide administrative support to ensure the efficient running of the wider team and office environment

Key Requirements

- Proven experience as an Executive Assistant supporting senior leaders or Heads of

- Exceptional organisational and time management skills

- Ability to manage competing priorities in a fast-paced environment

- Strong attention to detail and a proactive approach to problem-solving

- Excellent written and verbal communication skills

- Professional, adaptable, and confident, engaging with stakeholders at all levels

- Strong Microsoft Office and systems experience

- Ability to work autonomously while remaining highly cooperative

- A positive, team-oriented attitude with a willingness to support wherever needed

This is a great opportunity to join a caring business, working alongside a genuinely supportive and inspiring leader.

Please send your CV to Holly Moore ••••@Marsrecruitment.com.au

📌 Executive Assistant 1:3 (Sydney)
🏢 Mars Recruitment
📍 Sydney