Site Administrator | Large-Scale Construction Project | Newcastle West | 6-Month Contract

Our client, a well-established construction company delivering a major project in Newcastle West, is seeking an experienced Site Administrator to join their team on a 6-month temporary contract, with potential for extension based on project timelines.

This is a excellent opportunity for an administration skilled with construction industry experience to support a large-scale site team through a critical delivery phase.

About the Role

Reporting to the Site/Project Manager, you'll be the administrative backbone of the site office — keeping documentation, compliance, and communication running smoothly so the project team can focus on delivery.

Key Responsibilities
Manage site-based administrative functions including document control, filing, and record-keeping
Coordinate subcontractor inductions, sign-in registers, and site attendance records
Assist with WHS documentation, SWMS collection, and compliance tracking
Process purchase orders, invoices, and liaise with the finance team
Coordinate deliveries, plant hire bookings, and supplier correspondence




Maintain project files, drawings registers, and correspondence logs
Support the Site Manager and Project Manager with reporting and meeting minutes
Handle general site office duties including phones, mail, and visitor management

About You
Previous experience as a Site Administrator, Contracts Administrator, or Project Administrator within construction (essential)
Solid working knowledge of site-based compliance and WHS documentation
Proficiency in MS Office; experience with construction management software (e.g. Procore, Aconex, or similar) highly regarded
Excellent organisational skills and attention to detail
Ability to work autonomously in a fast-paced site environment

What's on Offer
Competitive hourly rate + superannuation
6-month contract with potential for extension
Immediate start available
Join a high-profile project in the Newcastle West area
Supportive site team environment

Apply now with your CV to be considered for this opportunity.
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📌 Site Administrator Newcastle City Council
🏢 Cox Purtell
📍 Newcastle City Council