Experience Level: Entry-Level to Mid-Level
About the Role
We're Hiring: Project Coordinator / Project Administrator
Location: Remote / Hybrid / In office
Employment Type: Full-Time
Experience Level: Entry-Level to Mid-Level
About the Role
We are seeking a highly organized, detail-oriented, and proactive Project Coordinator / Project Administrator to support the successful planning, coordination, and execution of projects across multiple business functions.
The successful candidate will play a key role in ensuring projects are delivered on time, within scope, and in accordance with organizational objectives.
This is an excellent opportunity for individuals who are passionate about project management, operations, business coordination, and working in a collaborative, fast-paced environment.
Key Responsibilities Project Coordination & Administration
Coordinate day-to-day project activities to ensure timely and efficient execution.
Support project planning, scheduling, resource coordination, and project documentation.
Monitor project timelines, milestones, deliverables, and budgets.
Organize project meetings, prepare agendas, record meeting minutes, and track action items.
Maintain project documentation, contracts, reports, and administrative records.
Ensure project documentation is accurate, organized, and up to date.
Stakeholder & Team Coordination
Liaise with internal teams, clients, vendors, and external stakeholders.
Facilitate communication between cross-functional teams to ensure project alignment.




Assist Project Managers in coordinating project resources and resolving operational issues.
Follow up on project tasks and ensure timely completion of deliverables.
Provide regular project status updates to management and stakeholders.
Reporting & Process Improvement
Prepare project reports, dashboards, presentations, and progress updates.
Track project KPIs and identify potential risks or delays.
Support project budgeting, procurement, and expense tracking where applicable.
Recommend process improvements to enhance project efficiency and operational effectiveness.
Assist with the implementation of project management tools, systems, and best practices.
Qualifications
Bachelor's degree in Business Administration, Project Management, Management, Engineering, or a related field.
Fresh graduates are encouraged to apply.
Internship or work experience in project coordination, administration, operations, or business support is preferred.
Strong organizational and time management skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Experience with project management tools such as Microsoft Project, Asana, Monday.com, Trello, Jira,



or Notion is an advantage.
Strong problem-solving skills and attention to detail.
Ability to manage multiple tasks and prioritize effectively in a quick-paced environment.
Ability to work independently while collaborating with cross-functional teams.
Ideal Candidate
We're looking for someone who is organized, proactive, and committed to delivering successful projects through effective coordination and communication.
You are someone who:
Enjoys organizing projects, schedules, and workflows.
Has strong planning and coordination skills.
Pays close attention to detail and maintains high standards of accuracy.
Communicates confidently with team members and stakeholders.
Takes initiative and follows through on responsibilities.
Adapt quickly to changing priorities and project requirements.
Works effectively under pressure while maintaining professionalism.
Thrives in a collaborative, fast-paced, and results-oriented environment.
What We Offer
Opportunity to work on diverse and high-impact projects.
Exposure to project management methodologies and business operations.
Structured training, mentorship, and professional development.
Transparent career progression into:
Senior Project Coordinator
Project Manager
Program Manager
Project Management Office (PMO) Manager
Operations Manager
A cooperative, innovative, and growth-oriented work environment.
Competitive compensation with performance-based incentives.
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📌 Project Coordinato/Project Administrator (New South Wales)
🏢 SIYB - Start And Improve Your Business
📍 New South Wales