An exciting opportunity to work for a growing and innovative team that supports and enables cutting-edge synthetic biology research and translation.
Annual base salary from $102,136 to $112,741 per annum (Level 6), plus 17% employer's superannuation and annual leave loading (salary commensurate with experience)
Full-time, 2-year fixed term contract
Based on site at Macquarie University Wallumattagal Campus, North Ryde
The Role
The Faculty of Science and Engineering is seeking an experienced administrator to provide practical and efficient support for the leadership team, key stakeholders and projects of the Australian Genome Foundry (AGF).
In this role, you will provide productive administrative support for the leadership team, staff, stakeholders and projects of the Australian Genome Foundry. Alongside day-to-day operational support and stakeholder management, you will contribute to initiatives and improvement projects by maintaining accurate records and documentation, supporting knowledge management activities, and assisting with process and system enhancements. Your ability to stay organised, adaptable and team-oriented will be highly valued.
Reporting to the Business Manager, you will:
Act as the primary contact for key internal and external stakeholders, maintaining effective communication channels and prioritising urgent and sensitive matters
Triage emails, correspond with stakeholders, manage the AGF Chief Scientist's diary, and organise meetings
Provide financial, purchasing and travel administrative support to AGF staff as required
Assist in the implementation of policies, guidelines and procedures and play a leading role in ensuring their effective application
Plan and support individual and collaborative projects and initiatives, including system implementation, data collection, analysis and report preparation




Coordinate project administration, including meetings, minute‐taking, action tracking, and status reporting
Coordinate workshops and events for AGF, including catering, room bookings, stakeholder liaison, registrations, venue set‐up and pack‐down, and post‐event surveys
About You
You will be a motivated and proactive administrator with excellent communication skills, a strong track record in business operations or project roles, and an operational background ideally within a research context. You should have experience working with diverse stakeholders, be comfortable in complex, service‐oriented environments, and possess strong relationship management, time‐management, organisational and detail‐orientation skills.
Selection Criteria
Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience
Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced
The ability to liaise effectively with a range of stakeholders, delivering outcomes within tight timeframes while managing expectations
The ability to quickly adopt and understand new systems, processes and technology
Experience working with a range of computer systems and applications, including Microsoft Office 365, database management systems, online booking systems and financial systems




Excellent time‐management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative
Demonstrated ability to work collaboratively and productively within a team, while also taking initiative and working independently while managing competing demands
Bachelor's degree in molecular biology or an equivalent discipline
Knowledge and experience in working in a complex administrative environment, preferably within Higher Education
Sound understanding of NCRIS funded infrastructure facilities, their needs and reporting requirements
Benefits
Flexible, hybrid work arrangements
17% Superannuation
Subsidised onsite parking options
Extensive training and professional development programmes
Onsite childcare facilities to support working parents
Discounted health insurance
Subsidised membership at our Sport & Aquatic Centre
Access to an Employee Assistance Program for free and confidential support
Convenient onsite GP, imaging and physiotherapy clinics
Applications Close
31 July ****
Eligibility
Applicants must have full working rights in Australia and must currently reside in Australia.
EEO Statement
The Faculty of Science and Engineering at Macquarie University has a goal to increase the engagement of women, Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds in STEM roles. Applications are considered holistically, and candidates are encouraged to apply even if their experience does not meet each individual selection criterion.
Pre‐Employment Checks
Preferred candidates will be required to undergo a criminal history check prior to the completion of an offer of employment.
#J-*****-Ljbffr

📌 Project Officer (Sydney)
🏢 Macquarie University
📍 Sydney