We are seeking expressions of interest from highly organised, proactive, and professional individuals interested in future opportunities as an Executive Assistant / Office Manager within a fast‐paced facilities services AND/OR commercial property environment.
This role is ideal for someone who thrives on supporting senior leaders, coordinating business operations, and ensuring the seamless day‐to‐day functioning of a professional workplace.
About the Opportunity
As an Executive Assistant / Office Manager, you will play a critical role in supporting operational excellence across our facilities and property portfolio.
You will act as a trusted partner to senior management while overseeing office administration, stakeholder coordination, and business support activities.
Key Responsibilities
Provide high‐level executive and administrative support to senior leadership.
Manage calendars, meetings, travel arrangements, and correspondence.
Coordinate office operations and ensure an efficient, professional workplace setting.
Assist with facilities administration, contractor coordination, and property‐related documentation.
Create dashboards and prepare reports, presentations, meeting agendas, and minutes.
Support financial administration, including purchase orders, invoicing, and expense management.
Liaise with clients, tenants, suppliers,



contractors, and internal stakeholders.
Maintain records, compliance documentation, and business systems.
Assist with projects, events, and operational initiatives across the business.
About You
To be successful, you will demonstrate:
Previous experience as an Executive Assistant, Office Manager, Team Assistant, or Project Coordinator.
Exposure to commercial property, facilities management, building services, commercial real estate, or a related industry.
Exceptional organisational and time‐management skills.
Robust written and verbal communication abilities.
High attention to detail and ability to manage competing priorities.
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint and Power Bi.
A professional, positive, and customer‐focused approach.
Ability to work independently while building strong relationships with stakeholders at all levels.
What We Offer
Opportunities within a growing and respected facilities and property services organisation.
A collaborative and supportive team environment.
Exposure to a diverse commercial property portfolio.
Professional development and career growth opportunities.
Competitive remuneration and employee benefits.
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📌 Executive Assistant (Melbourne)
🏢 Pinpoint Property Recruitment
📍 Melbourne